Legal Secretary; Hybrid

Join our team at the California State University, Office of the Chancellor, in downtown Long Beach, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary (Hybrid).

The anticipated salary hiring range is between $91,140 and $97,212 per year, commensurate with qualifications and experience.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

• Comprehensive Health, Dental, and Vision Benefits
• Generous vacation plan
• 15 paid holidays a year
• Tuition waiver education program (also applies to eligible family members)
• Membership in the California Public Employees Retirement System (PERS)

Legal Secretary

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

• Preparing legal pleadings, including formatting legal pleadings/documents using Microsoft Word Styles, subpoenas, and legal briefs in compliance with Federal, State, and local court rules, including but not limited to court calendaring and e‑filing/e‑service.
• Interacting statewide with court clerks and deposition and attorney services.
• Preparing and processing all forms of communication within and outside of the California State University; this includes proofreading, formatting, and processing of documents.
• Opening and maintaining office files, both hard copy and electronic.
• Maintaining calendars, making travel arrangements, preparing travel requests and reimbursement, and other CSU administrative forms – electronic and paper.
• Answering telephones and performing other office‑related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.
• Troubleshooting basic computer issues, telephone issues, printer issues and basic office repairs.
• Processing invoices, membership dues, and running errands across multiple buildings.

• Type at a corrected rate of at least 55 wpm, be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, be able to generate tables of content and authorities in Microsoft Word, and have State/Federal law knowledge.
• 5+ years of experience as a Legal Secretary.
• High School diploma required.

• Experience using eCounsel, Net Docs, Deadline Assistant preferred.
• Bachelor’s degree preferred.

Priority consideration will be given to candidates who apply by March 23, 2026
. Applications will be accepted until the job posting is removed.

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose by contacting the Senior Human Resources Manager at (562) 951‑4070.

Please view the Notice of Non‑Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www
2.calstate.edu/titleix

This position requires new hire employment verification to be processed through the E‑Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHS‑USCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and management positions (i.e., H1‑B visas).

Per the CSU COVID‑19…