Clerical Substitute - Office Assistant; Clerical Assignments

SUBSTITUTE CLERICAL - ALL CLERICAL CLASSIFICATIONS (OFFICE ASSISTANT JOB DESCRIPTION IS SHOWN BELOW)

Substitute employees are paid at Step 1 on the Classified Bargaining Unit Salary Schedule, in the position they are subbing in.

For example:
Office Assistant $19.85 per hour;
Sr. Office Assistant $20.33 per hour;
Staff Secretary $21.36 per hour.

Substitute clerical employees provide valuable support to school sites and departments by assisting with a variety of office and administrative functions. Assignments may include receptionist duties, data entry, record‑keeping, customer service, scheduling, and general office support. You can view the many clerical job titles with salary ranges on

This is an excellent opportunity for individuals seeking flexible work schedules, experience in an educational environment, or a pathway to future permanent employment opportunities within the District.

• Perform a variety of general clerical duties in support of an assigned school office or department including typing, filing, duplicating, and distributing materials; coordinate flow of communications for assigned supervisor.
• Answer, screen, and direct telephone calls to appropriate personnel; respond to inquiries and take messages as appropriate.
• Receive, greet, and direct visitors; respond to inquiries and provide a variety of general information or refer to appropriate personnel.
• Prepare and maintain logs, files, and records in compliance with administrative guidelines and legal requirements; maintain student cumulative files and records; review, research and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.
• Assist with attendance and enrollment duties as assigned; verify student absences and tardies and update attendance information; follow up on student absences by contacting parents by phone or e‑mail; prepare weekly and monthly attendance reports; prepare and mail truancy letters; maintain homework request agreements and Independent Study contracts; attend School Attendance Review Board meetings as directed.
• Maintain textbook inventory as assigned; provide textbooks to students according to established procedures; communicate with appropriate District personnel regarding textbook and consumable orders; maintain student debt list and provide related information to students, parents and school personnel as assigned.
• Prepare documents such as form letters and memos, calendars, bulletins, awards, or other materials to communicate information to students, staff, or the public.
• Assist health office staff as needed; administer basic first aid and assist with providing prescribed medication to students as needed.
• Collect payments as assigned by the position, complete transactions and secure funds according to established procedures.
• Assist with processing of documents, forms, mailings, and other materials and disseminate information to appropriate personnel.
• Distribute materials including checks, supplies, applications, and other materials as directed; assure timely and proper delivery to designated personnel.
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software.
• Maintain inventory of office supplies and materials.
• Receive, sort, and distribute mail; respond to e‑mail as directed.

• Perform related duties as assigned.

• Some positions may require possession of a valid California Class C driver’s license and a driving record acceptable to the District for insurance purposes.
• Some positions may require the ability to speak, read and write in a designated second language.
• Some positions may require possession of a valid First Aid and CPR certification issued by an authorized agency within six months of employment.

Any combination equivalent to: graduation from high school and one year of general clerical experience.

• Modern office practices, procedures, and equipment.
• Telephone techniques and etiquette.
• Basic record‑keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Basic math.

• Perform a variety of general clerical duties in support of an assigned school office.
• Operate standard office equipment including assigned software applications.
• Establish and maintain cooperative and effective working relationships with others.
• Answer telephones and greet the public courteously.
• Learn school objectives, policies, procedures and goals.
• Type or input data at an acceptable rate of speed.
• Understand and follow oral and written directions.
• Maintain confidentiality.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.