Children, Youth & Family Business Registrar

Job Location:

JEWISH FEDERATION OF GREATER LONG BEACH AND WEST ORANGE CO - LONG BEACH, CA 90815

Position Type:
Part Time

Education Level: 4 Year Degree

Salary Range: $25.00 - $35.00 Hourly

Travel Percentage:
None

Job Shift: Day

Job Category:
Accounting

The CY&F Business Registrar is a key operational and financial leader within the Children, Youth & Family department. This role is responsible for overseeing registration, enrollment, financial management, and administrative systems across all CY&F programs, including Early Childhood Education, camps, youth programs, and family engagement offerings. The Business Manager ensures accurate financial tracking, strong data integrity, and seamless coordination between families, staff, and leadership.

As a member of the CY&F management team, this role supports strategic planning, budgeting, and program operations while delivering exceptional customer service and maintaining compliance with organizational and licensing requirements.

• Oversee all registration processes for CY&F programs (ECE, camps, youth programs, and events)
• Build, manage, and optimize Daxko and related registration systems
• Maintain accurate enrollment records, rosters, waitlists, and attendance tracking
• Manage program setup, updates, and capacity to align with operational needs
• Ensure all participant records meet licensing and compliance requirements

• Partner with CY&F leadership to develop, monitor, and adjust the annual budget
• Track revenue, expenses, enrollment trends, and financial projections
• Manage billing, invoicing, payment collection, and account reconciliation
• Ensure accurate financial data entry and reporting across all systems
• Apply discounts, financial aid, and scholarship allocations accurately

• Support scheduling, logistics, and administrative operations across programs
• Collaborate with program staff to ensure accurate program planning and execution
• Maintain internal systems for recordkeeping, reporting, and communication
• Provide administrative support for events, field trips, and community programming
• Ensure consistency and efficiency across all CY&F operational processes

• Serve as a primary point of contact for families regarding registration, billing, and program information
• Develop and maintain proactive, clear, and responsive communication systems
• Support family engagement through strong relationships and service excellence
• Manage registration and program-related communications in a timely and professional manner

• Track and analyze enrollment, revenue, and program participation trends
• Provide regular reports and insights to leadership to inform decision-making
• Support long-term planning through data-informed recommendations
• Ensure data accuracy, and integrity across all platforms

• Serve as an active member of the CY&F management team
• Collaborate across departments to support agency-wide programs and initiatives
• Promote a positive, accountable, and collaborative team culture
• Support staff in navigating systems, processes, and operational workflows

• Communicate clearly and align work with departmental and organizational goals
• Demonstrate professionalism, responsiveness, and strong follow-through
• Foster a collaborative, solutions-oriented work environment
• Take initiative and ownership of systems, challenges, and outcomes
• Adapt to changing priorities in a dynamic, fast-paced environment

• Bachelor’s degree in business administration, finance, accounting, or related field (or equivalent experience)
• Experience in financial management, billing, and data systems required
• Experience in early childhood, camps, or youth programming strongly preferred
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

• Strong understanding of budgeting, reconciliation, and financial reporting
• Experience with CRM systems (e.g., Daxko) and database management
• High level of organization and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office / Google Workspace

• May require movement throughout program spaces and occasional lifting (up to 25–50 lbs)
• Requires long periods of standing or sitting
• Moderate use of computer terminal screen, right/left-handed use, typing
• Grasping and gripping movements
• Exposure to moderate to loud noise
• Occasional lifting, pulling, climbing or balancing, kneeling, and bending

• Work is primarily administrative, with a mix of office and program-facing responsibilities
• Environment includes active childcare and camp settings

Equal Opportunity Employer

Jewish Long Beach is proud to be an equal employment opportunity employer. We are committed to creating an all-inclusive…