Administrative Support Assistant

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Time Basis
Full Time 1

Apply now Job no: 559453
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Temporary, Full Time

Under the guidance and supervision of the CHHS ASM, the CHHS HR and Financial Analysts, Department Chairs, and CHHS Coordinators, the Admin Support Assistant provides general administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments, as needed. This position will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including financial data entry and purchasing form completion, communications, scheduling assistance, general record keeping, and providing admin support in non-sensitive personnel matters.

The Admin Support Assistant also provides customer service for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units at one time.

• Financial Data Entry & Purchasing Support:
  Performs data entry of expenditures, completed required forms to initiate or process purchasing requests, submits online work orders, obtains quotes, and processes travel requests & reimbursements, using the appropriate policies and procedures of the University and CHHS.
• Customer Service & Faculty Support:
  • Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting Department visitors.
• Class Scheduling Support:
  Assists Chair/Director in tracking faculty schedule availability and preferences.
• Inventory Control:
  Assists Department by entering data into inventory of office equipment and supplies.
• Personnel Administration Support:
  Obtain information needed for hiring and provide to appropriate departments per CSULB/CHHS policies and procedures.

CHHS Administration

1.0 time-base, 40 hours per week.

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range:
  The hiring range for this position is $3,565 (Step #) - $4,260 (Step #10) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $3,565 (Step #1) - $5,092(Step #19) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Requires a knowledge of various Microsoft Products, including Microsoft Office. Microsoft Excel experience and skills are required. Experience with People Soft and Sharepoint are highly preferred. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Equivalent to three years of administrative support experience required. General administrative experience, including purchasing and managing a budget preferred.

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