Executive Assistant Long , California,

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next‑generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research, manufacturing, and unlocking a new space economy for government, corporate, and private customers. Our team is all‑in, committed to executing our mission safely and on time.

We are looking for an Executive Assistant
, reporting to the Chief of Staff
, to support the development of the systems required for the design and build of artificial‑gravity human‑rated space stations. This is a full‑time, exempt position located at our Long Beach headquarters.

• Handle sensitive information with a high level of discretion and maintain confidentiality.
• Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Create opportunities and initiatives to bring department team members together to further team building and engagement.
• Draft, review, and send communications on behalf of company executives.
• Prepare and distribute materials for meetings, attend meetings, and ensure all documentation is readily available.
• Act as a central point of contact, facilitating communication between executives, internal teams, and external partners.
• Track and manage executive expenses and process reimbursements.
• Support executives in various projects, research tasks, and initiatives.
• Collaborate with other departments on projects as needed.

• 5+ years of experience as an Executive Assistant supporting multiple C‑Suite executives.
• Advanced proficiency in Google Workspace and Slack.

• Bachelor’s Degree or equivalent years of work experience.
• Experience supporting executives in a fast‑paced space startup environment.
• Event and meeting planning experience.
• Ability to think outside of the box with a sense of urgency.
• High level of attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Strong organizational and time‑management skills.
• A passion for DEI and fostering a positive work culture.

• Ability to be on site 5 days a week at our HQ in Long Beach.
• Availability to work early mornings, evenings, and/or weekends as needed.

Pay Range: $89,925 – $137,003 USD (California). Base salary will vary based on knowledge, education, skills, experience, and market demand. Employees also receive company equity and a comprehensive benefits package that includes 100% medical, dental, and vision coverage for employees and dependents, generous paid time off, parental leave, disability insurance, life insurance, a 401(k) plan, Class Pass credits, and mental health resources.

Additional perks include free snacks, coffee, and lunch subsidies.

The person hired will have access to information and items subject to U.S. export controls, and must be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing.

Vast is an Equal Opportunity Employer; employment is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, or other legally protected status.