Administrative Assistant Orange, CA

Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.

Responsibilities:

• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.
• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.
• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.
• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.
• Distribute shipment tracking information and required documentation to customers in a timely manner.
• Coordinate customer visits, meetings, and internal team communications to support smooth operations.
• Provide backup administrative support during peak workloads and assist with special projects as needed.
• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.
• Assist with trade show coordination, marketing activities, and other departmental initiatives.
• Manage office supplies and provide general administrative assistance to the team.