Administrative Assistant Long , CA

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations in Long Beach, California. This long-term contract position is ideal for someone who is comfortable managing front-office activities, handling incoming communications, and keeping administrative records accurate and up to date. The role calls for a dependable, detail-oriented individual who can balance multiple priorities, provide strong internal support, and contribute to an efficient workplace environment.

Responsibilities:

• Manage day-to-day administrative tasks to help maintain smooth office operations and timely completion of assigned work.
• Serve as the first point of contact for incoming phone calls, directing inquiries appropriately and providing courteous assistance to callers.
• Perform accurate data entry and maintain organized records, files, and documentation for administrative processes.
• Support reception and front-desk coverage by greeting visitors, responding to routine requests, and ensuring a welcoming office presence.
• Coordinate interview scheduling by arranging calendars, confirming meeting details, and communicating logistics with relevant participants.
• Use Outlook and other office tools to manage correspondence, appointments, and general administrative communication.
• Assist with broader office support activities as needed, helping teams stay organized and operational priorities on track.