Legal Secretary; Hybrid

Legal Secretary (Hybrid)

Job no: 555637 | Work type:
Staff |

Location:

Chancellor's Office | Categories:
Confidential, Administrative, Probationary, Full Time

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary (Hybrid). The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education.

The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

The anticipated salary hiring range is between $91,140 and $97,212 per year, commensurate with qualifications and experience.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

• Comprehensive Health, Dental, and Vision Benefits
• Generous vacation plan
• 15 paid holidays a year
• Tuition waiver education program (also applies to eligible family members)
• Membership in the California Public Employees Retirement System (PERS)

Legal Secretary

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel, the Legal Secretary (Hybrid) will perform duties as outlined below:

Each legal secretary has responsibility for an office administrative specialty function - e.g., technology issues, processing Title 5 changes, library management, legislation, contracts, etc.

• Preparing legal pleadings, including formatting legal pleadings/documents using Microsoft Word Styles, subpoenas, and legal briefs in compliance with Federal, State, and local court rules, including but not limited to court calendaring and e-filing/e-service.
• Interacting statewide with court clerks, deposition, and attorney services.
• Preparing and processing all forms of communication within and outside of the California State University; this includes proofreading, formatting, and processing of documents.
• Opening and maintaining office files, both hard copy and electronic.
• Maintaining calendars, making travel arrangements, preparing travel requests and reimbursement, and other CSU administrative forms - electronic and paper.
• Answering telephones and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.
• Troubleshooting basic computer issues, telephone issues, printer issues and basic office repairs.
• Processing invoices, and membership dues, and running errands across multiple buildings.

The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of his/her principal functions. This includes covering other attorneys/paralegals while other secretaries are unavailable or out of the office.

• Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of content and authorities in Microsoft Word, and must have State/Federal law knowledge.
• 5+ years of experience as a Legal Secretary.
• High School diploma required.

• Experience using eCounsel/Net…