Executive Assistant in Downers Grove, IL

Job Description

Job Summary

Provides administrative level support to an Executive and division team members. Prioritizes management/client requests in order to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.

Job Duties

• Composes routine executive correspondence
• Establishes and maintains official documents and records in appropriate files
• Responds to a broad range of inquiries
• Keeps executive's calendar up-to-date
• Makes necessary arrangements to ensure details for meetings are completed
• Conducts outside research for projects, as necessary
• Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive's review and distribution
• Proofreads and edits materials
• Provides confidential administrative and clerical support to executive
• Receives, opens, sorts, reads and prioritizes executive's mail
• Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans
• Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes

Job Qualifications

Required Education:

High School diploma or equivalent GED

Required Experience/Knowledge, Skills & Abilities:

5-7 years office/clerical experience

3-5 years experience with Microsoft Office Suite

Preferred Education:

Business Related Courses

Preferred Experience:

3-5 years experience in an administrative role

Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.