Assistant Registrar,Graduation

Assistant Registrar, Graduation

Job No: 559878

Work Type:
Staff

Location:

Southern California:
Long Beach

Categories:
Bargaining Unit:
Unit 9 - CSUEU, Technical Support Services;
Appointment Type:
Temporary;
Time Basis:
Full Time

The Assistant Registrar, Graduation provides supervision of the Graduation unit and leadership for staff training on graduation-related policies and procedures as they pertain to undergraduate and post-baccalaureate students. The position organizes, plans, and directs the work of evaluators and serves as the staff resource specialist for communication of sensitive graduation information. As the principal liaison regarding curriculum and degree audit issues between the Office of Enrollment Services and Academic Affairs, the incumbent ensures the accuracy of the Academic Requirements Report and Degree Planner.

Additionally, the incumbent provides equitable, inclusive, and culturally sensitive services to enhance campus life using a student-centered, equity-minded approach in all communication.

• Supervise and train Graduation staff; plan, organize, and manage the workflow of graduation processes including documentation of policies and procedures.
• Provide subject‑matter expertise to the CSULB academic and advisement community regarding all issues relevant to the CSULB curriculum implemented in People Soft Degree Audit System, Degree Planner, and other e‑advising initiatives; advise colleges and academic departments on curriculum revisions.
• Collaborate with the Registrar and Associate Registrar on policy and procedure issues; interpret CSULB policies and recommend changes to improve service to students.
• Analyze individual and group student situations to identify trends and make recommendations.
• Conduct testing and analysis of changes made to the People Soft degree audit system and related components; research and propose solutions for discrepancies.

Enrollment Services

Time Base: 1.0 (40 hours per week)

Duration:
Temporary position for one year; no permanent status granted; may expire prior to the end date.

Classification:
Administrative Analyst/Specialist Exempt I

• Hiring Range: $5,274 – $5,709 per month (Step #1 to Step #5) based on candidate qualifications.
• CSU Classification Salary Range: $5,274 – $7,684 per month (Step #1 to Step #20).

• Paid Time Off:
  Up to 24 vacation days per year, 14 paid holidays, 12 sick days annually, with unlimited accrual.
• Health Coverage:
  Medical, dental, and vision plans.
• Retirement:
  CalPERS defined benefit plan, 403(b), 401(k), and 457 options.
• Educational:
  Tuition fee waiver programs for eligible employees; dependent eligibility varies.
• Employee Assistance Program:
  Confidential counseling and support services.
• Additional:
  Wellness programs, professional development, life, disability, pet insurance.

• Effective supervision and staff management with knowledge of personnel policies.
• Experience analyzing and interpreting student data using a student information database.
• Working knowledge of People Soft Degree Audit, Degree Planner, and e‑advising tools.
• Ability to apply complex policies and procedures and interpret academic and administrative policies.
• Strong coordination of workflow; ability to complete tasks without detailed instructions.
• Excellent communication and interpersonal skills with peers, faculty, students, and subordinates.
• Ability to meet tight deadlines and deliver on‑time results.
• Commitment to dignity, respect, empathy, fairness, and professionalism toward a diverse campus community.
• Adherence to university policies, including safety, civility, information security, and non‑discrimination.
• Contribution to a positive university experience in alignment with institutional vision.

Bachelor’s degree in a related field and at least three years of related experience required.

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on protected status. CSULB complies with Title VI, Title IX, ADA, Section 504, California Equity in Higher Education Act, Proposition 209, and other applicable anti‑discrimination laws. The university prohibits discrimination, harassment, and retaliation in all programs, policies, and practices.