Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations near Long Beach, California. This Long-term Contract position will focus on maintaining accurate records, coordinating reporting activities, and helping keep project-related administrative work organized and on schedule. The ideal candidate brings strong communication skills, confidence handling incoming calls, and a consistent approach to data accuracy and task follow-through.

Responsibilities:

- Prepare, organize, and maintain reports to ensure information is accurate, current, and easy to access.

- Monitor reporting progress and follow up on outstanding items to support timely completion of administrative deliverables.

- Process and track change order documentation while keeping records aligned with project updates.

- Enter data into office systems with a high level of accuracy and attention to detail.

- Compile and tabulate test-related information for reporting and documentation purposes.

- Review report hours and unit counts against prebills to identify discrepancies and support billing accuracy.

- Assist with project execution by coordinating administrative tasks, updating tracking information, and supporting documentation needs.

- Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members

Requirements - Prior experience in an administrative support, office coordination, or assistant role.

- Ability to manage data entry tasks accurately while handling multiple priorities.

- Comfortable answering inbound calls and providing attentive front-office support.

- Experience working with reports, metrics, or project tracking documentation.

- Strong organizational skills with the ability to maintain clear and reliable records.

- Proficiency with standard office software and administrative systems.

- Effective written and verbal communication skills in a workplace setting. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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