Administrative Assistant Long , CA

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations near Long Beach, California. This Long-term Contract position will focus on maintaining accurate records, coordinating reporting activities, and helping keep project-related administrative work organized and on schedule. The ideal candidate brings strong communication skills, confidence handling incoming calls, and a consistent approach to data accuracy and task follow-through.

Responsibilities:

• Prepare, organize, and maintain reports to ensure information is accurate, current, and easy to access.
• Monitor reporting progress and follow up on outstanding items to support timely completion of administrative deliverables.
• Process and track change order documentation while keeping records aligned with project updates.
• Enter data into office systems with a high level of accuracy and attention to detail.
• Compile and tabulate test-related information for reporting and documentation purposes.
• Review report hours and unit counts against prebills to identify discrepancies and support billing accuracy.
• Assist with project execution by coordinating administrative tasks, updating tracking information, and supporting documentation needs.
• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members