Administrative Coordinator

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator
. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS);

and 15 paid holidays a year.

The anticipated salary hiring range is up to $50,532 per year, commensurate with qualifications and experience.

CSU Classification Salary Range: $48,564 - $70,752 per year (Step 1 - Step 20);
Step placement will be determined based on relevant qualifications and professional experience.
Step placement upon appointment is not expected to exceed Step 3 ($50,532 per year). Future increases, including step advancement, are subject to contract negotiations.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

• Comprehensive Health, Dental, and Vision Benefits
• 15 paid holidays a year
• Tuition waiver education program (also applies to eligible family members)
• Membership in the California Public Employees Retirement System (PERS)
• More details here:
  Comprehensive Benefits Package

Administrative Support Coordinator I

The California State University, Office of the Chancellor, is seeking an Administrative Coordinator to provide administrative and technical support to the Fire Safety and Construction Services units in CPDC. This includes general office coordination and responsibility for campus files and unit project support.

• Independently prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance.
• Performs administrative duties including responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts, contracts, and correspondence as required.
• Assists managers by preparing for final review Board of Trustees items, reports to the Legislature, and/or outside agencies.
• Prepare documents for the Construction Services/Fire Safety Chancellor’s Office units.
• Prepares authorizations to proceed, quarterly reports, correspondence and other documents related to Construction Services/Fire Safety Chancellor’s Office units, as well as those reports required to meet the Office of the State Fire Marshal (OSFM) requirements.
• Produce reports from various databases.
• Order uniforms and supplies specific to Construction Services/Fire Safety needs.
• Assists in collating/distributing presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online.
• Provides logistical support and planning assistance for unit meetings, trainings, and conferences.
• Oversee and develop department calendar for high visibility meetings and associations with distinctive attention to multi-level details.
• Coordinate with Chancellor’s Office Communications Department to maintain and update Construction Services/ OFS web information.
• Document processes and procedures and maintain the administrative analyst desk manual to reflect current model practices.
• Provides assistance and back-up to other units as needed.

• A high school program, technical/vocational program, or their equivalents combined with a minimum of 4 years of related office work experience; or equivalent combination of education and experience is required.
• Ability to establish and maintain cooperative working relationships.
• Ability to function well in high volume, deadline-driven environment.
• Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and…