Administrative Support Coordinator

Job no: 560737
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Under the direct supervision of Department Chair(s), the incumbent provides administrative support to department chair and faculty, assists in student inquiries, and serves as receptionist to academic departments.

• Provide administrative support to the Department Chair(s) - Provide administrative support to the Department Chair(s) to ensure the day-to-day operations in departments run smoothly. Under Department Chair’s instructions, input class schedule information into the system for graduate and undergraduate programs, reserve rooms for classes, and make changes as necessary. Monitor faculty enrollment permit requests and issue permits to students if appropriate.
• Provide administrative support to faculty and lecturers
  - Provide administrative support to meet faculty needs. Answer faculty inquiries in accordance with policies and procedures. Inform faculty any changes in policies and procedures. Duplicate and collate instructional materials for faculty. Assist faculty in the preparation and submission of work requests. Communicate timely with faculty the status of their work requests.
• Serve as Receptionist
  - Answer in-coming calls in a friendly and professional manner. Greet and welcome visitors including students. Arrange parking for off-campus visitors. Act as liaison between faculty and students. Provide answers or direct students to appropriate departments in minor and major issues. Explain university’s protocol and academic policies and procedures to students.
• Direct or indirect supervision of graduate assistants and student assistants
  - Maintain and update student workers’ work schedules. Assist in hiring student workers. Obtain necessary hiring documents required by HR and Payroll offices. Monitor student workers’ work schedules and funding availability

Accountancy

1.0 time-base, 40 hours per week.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range:
  The hiring range for this position is $4,047 (Step
  1) - $4,381 (Step
  5) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $4,047 (Step
  1) - $5,896 (Step 20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on…