Administrative Assistant II

Job Details

Level: Experienced

Job Location:

Long Beach, CA 90813
Position Type:
Full Time
Salary Range: $24.01 - $28.81 Hourly
Job Shift: Day

The Administrative AssistantIIprovidesassistanceand support for thesite,department and/or the Director and performs a variety of desktop publishing and database management duties.

• Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, supervision of staff, etc.
• Provide accurate information and referrals to customers.
• Coordinate logistics of program activities, such as scheduling space, ordering meals, etc.
• Work as a team member in performing duties and assignments.
• Adhere to professional standards.
• Ability to prepare accurate and precise reports and correspondence.
• Ability to demonstrate ethical and professional behavior.
• Ability to communicate clearly, with clients, staff, peers, supervisors, and non-BHS resources.
• Ability to convey respect for cultural and lifestyle diversities of clients and staff.
• Ability to recognize personal issues that have an impact on job performance and interactions with clients.
• Knowledge of the BHS SUD and Health Center sites.
• Knowledge of computer operations;
  Windows and word processing (MS Word). Ability to readily adapt to the indicated computer information system.

• Receive and direct calls and visitors
• Organize and maintain office files and systems
• Develop and maintain computer generated reports, database of program statistics
  
  Prepare layouts for complex documents, such as newsletters, brochures, and reports
• Arrange and coordinate appointments, meetings, and program activities
• Supervise office and/or clerical staff
• Comply with BHS health and safety standards

• The followingare the qualificationsrequiredto perform the essential functions of this position.
  
  Qualifications may be subject tomodification based on the Americans with Disabilities Act.
• Bilingual abilities may berequiredwithin certain BHS programs.
• High school diploma. Minimum of three-year general office experience preferred.
• Proficiency in MA Windows, Word, and Excel. Skills in MS Access,Publisheror ability to self-teach. Knowledge of office procedures.
• Ability tooperaterequired computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire ordemonstratedcompetency developed within
  90 daysof employment.
• Must have valid California driver’s license and liability insurance if drivinga personalor company vehicle on BHS business.