Social Development Clerk

Description

Provides clerical support and related assigned duties to the Social Development Department.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting students, staff, and guests, in person or on the telephone; answering or referring inquiries.
• Maintains student confidence and protects operations by keeping information confidential.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects and contribute to the committee and teamwork.
• Prepares reports by collecting information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
• Provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops; reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
• Assists with timecard management and submits within the time frame allotted per center policy.
• Coordinates activities between departments.
• Assists with student pay and student clothing allotments as needed.
• Transports students as needed
• Works towards meeting performance standard goals.
• Adheres to required property control policies and procedures.
• Follows the CDSS plan and Standards of Conduct system daily.
• Maintains good housekeeping in all areas and complies with safety practices.
• Demonstrates and abides by The Bizzell Group's Corporation’s core values and operating principles.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Bizzell policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary actions up to and including termination.
• Performs other duties as assigned.

• Presents information both clearly and concisely and regularly confirms the correct interpretation of information.
• Very high standard of communication skills both written and verbal for the presentation of facts and ideas.
• Shows professional non-verbal body language and actively listens to others.

• Action-oriented. Demonstrates the ability to handle several projects simultaneously with decision making, flexibility, and problem-solving.
• Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization.
• Shows attention to detail and ability to complete work with the…