Project Document Control Clerk; Temporary Position

Position:Project Document Control Clerk (Temporary Position)

Location: Long Beach, CA

Job :400

# of Openings:1

SUMMARY:

This position provides document control assistance to the ITS Project in Long Beach, CA, including filing paperwork, performing data entry, scanning documents, creating reports, saving reports, videos and pictures over the course of the projects. Will work with project personnel to gather the necessary information to compile.

• Maintain Project records by making copies, scanning, saving documents electronically, and filing documents.
• Gather and save project related information necessary for Daily Quality and Cost reporting.
• Completion and compilation of project documents to be submitted to the project owner.
• Saving and compiling project pictures.
• Coordination with all project personnel to gather the necessary information needed to complete the Daily reports, Cost Reports, and Extra Work Bills
• Ability to adapt to small changes in work task sequence as project needs change.

• Communication Proficiency:
  Demonstrates effective written and oral communication skills.
• Attention to Detail:
  Diligently attends to detail and pursues quality in accomplishing tasks. Checks work to ensure accuracy and completeness.
• Researching Information:
  Identifies, collects and organizes data for analysis and decision making. Knows where and how to access the right data for the assignment.
• Planning and Organizing:
  Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps.
• Self-Management:
  Manages own time, priorities and resources to achieve goals. Works independently with little supervision.
• Teamwork:
  Promotes cooperation and commitment within a team to achieve goals and deliverables.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/
  
  Experience:
  
  Document Control or Administrative experience is preferred.
• Language Ability: ability to effectively communicate and respond to questions from manager, clients, customers, and internal team.
• Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram, or schedule form.
• Computer
  
  Skills:
  
  to perform this job successfully, an individual should have knowledge of and experience with internet research, and advanced abilities in Microsoft Office software including Outlook, Word, Excel, and PowerPoint.
• Physical Presence:
  Regular and predictable physical presence in the construction office is an essential qualification for this position due to the importance of the team-related aspects of the essential duties, the aggressive time frames under which the employee will operate, and the need for face-to-face interaction with other employees in order to properly perform job-related functions. Project office is in Long Beach CA.
• Valid Driver’s License.

This position has no supervisory responsibilities.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion.

The physical demands described here are representative of those…