Senior Secretary

Senior Secretary

The Port of Long Beach Human Resources Division is seeking a Senior Secretary to keep the division organized and running smoothly. Under general supervision, the Senior Secretary performs a wide variety of administrative and general office work for the Director and Assistant Director of Human Resources. The Senior Secretary serves as the liaison with other Port divisions/stakeholders, and is responsible for highly sensitive and confidential information.

To be successful, a candidate must have excellent organization skills, attention to detail, both written and verbal communication, time management, and customer service skills.

The Port of Long Beach is a global leader in green port initiatives and top-notch customer service, moving cargo with reliability, speed, and efficiency. With its deep-water channels, rail access, and ongoing investment in state-of-the-art facilities, the Port remains the preferred gateway for Asia-Pacific trade and an exemplary model for its environmental innovations and initiatives. The Port operates entirely on Port-generated revenues, bond financing, and grants, and is not funded by taxes or the City's General Fund.

As the premier U.S. gateway for trans-Pacific trade, the Port handles trade valued at more than $300 billion annually and supports 2.6 million jobs across the United States, including 575,000 in Southern California. In 2025, the Port is celebrating "20 Years of Leading Green," marking two decades of its landmark Green Port Policy that has dramatically reduced environmental impacts from operations.

In 2024, industry leaders named Long Beach "The Best West Coast Seaport in North America" for the sixth consecutive year. Over the next 10 years, the Port plans to invest $2.3 billion in capital improvements aimed at enhancing capacity, competitiveness, and sustainability.

This full-time position requires regular in-office attendance at 415 W. Ocean Blvd., Long Beach, CA 90802. The selected party is required to be on-site, Monday through Friday, from 8:00 AM to 5:00 PM, for in-person work. Remote and/or alternative work schedules are not provided for this position.

High school diploma or GED is required; an Associate's or Bachelor's Degree preferred. Three years or more of recent experience in an office or administrative support role is required. Prior experience as an assistant working for the head of a division/department is desired. Proficiency in computer and word processing programs (Adobe Acrobat, MS Teams, Word, Excel, PowerPoint, and Outlook), and the ability to adapt and learn new software programs is essential.

Professionalism and ability to exercise independent judgment in handling confidential matters are of high priority. Ability to prioritize and manage time effectively in a fast-paced environment is essential. Attention to detail in document preparation, scheduling, filing, and data entry is critical. Speed and accuracy in typing (minimum of 40 words per minute) are necessary to be successful. Strong organization skills are key to managing multiple time-sensitive tasks, schedules, and documents simultaneously.

Both written and verbal communication skills are key to interacting with colleagues, customers, and senior leadership. Ability to work and think independently, without significant direction or oversight, is key. Basic knowledge of operating office equipment and machinery is required.

This is an "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

The bulletin will be available for review from Monday, September 28, 2026 until Monday, October 5, 2026. Applications must be submitted by 11:59 PM on Monday, October 5, 2026. To be considered for this opportunity, you must submit a cover letter and a resume (as PDF attachments) reflecting the scope of your current/most recent organizations and responsibilities. Incomplete submissions, or those that clearly do not meet the minimum requirements, will not be considered.

Documents will be evaluated to determine the most qualified applicants. Submissions will only be accepted online at  . Individuals best suited for the role will be invited to participate in a panel interview to further evaluate their qualifications. Interviews are tentatively scheduled for the week of October 19th or 26th.…