Executive Assistant

Description We are looking for a detail-oriented Executive Assistant to support senior financial leadership within a fast-paced aerospace environment. This long-term contract position is ideal for someone who can manage competing priorities, maintain strong organization, and handle sensitive information with discretion. The role will focus on keeping daily executive operations running efficiently through scheduling, communication coordination, document preparation, and travel support.

Responsibilities:

- Oversee the executive calendar by arranging appointments, aligning meeting schedules, and helping maximize time across internal and external commitments.

- Prepare presentations, reports, and other business documents to support leadership discussions, financial reviews, and stakeholder communication.

- Assist with gathering and organizing financial information so leadership has accurate materials available for planning and decision-making.

- Coordinate business travel logistics, including air travel, lodging, ground transportation, and related itinerary details.

- Serve as a point of contact for executives, employees, and outside partners by managing requests and facilitating timely follow-up.

- Record, prepare, and distribute meeting minutes while tracking action items and supporting follow-through on key discussions.

- Process and organize expense reporting documentation with accuracy and attention to deadlines.

- Support office administration by maintaining files, ordering supplies, and assisting with events, conferences, and special projects as needed.

- Handle confidential records and sensitive communications with professionalism, sound judgment, and a high level of discretion. Requirements - 2+ years of experience in executive support, administrative coordination, or a closely related office support role.

- Strong capability with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

- Demonstrated experience with calendar management, meeting coordination, and travel arrangement support.

- Ability to prepare accurate meeting minutes, distribute notes, and manage follow-up details effectively.

- Excellent organizational skills with the ability to prioritize multiple assignments and meet deadlines independently.

- Clear written and verbal communication skills, along with a detail-oriented interpersonal approach.

- High level of discretion and reliability when working with confidential business information.

- Bachelor's degree in Business Administration, Finance, or a related field is preferred. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .