Contract Specialist

Contract Specialist

Apply now Job no: 559449
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU
- Technical Support Services, Administrative, Temporary, Full Time

Under the general supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, the incumbent independently performs a wide variety of complex campus-wide contract, contract management and compliance activities.

• Drafts and executes special agreements;
  Confer/correspond/meet with internal and external stakeholders to determine needs.
• Prepares and develops a wide variety of complex contract documents for the campus.
• Maintains physical and electronic contract files and records for auditing and internal control purposes.
• Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms. Reports findings and recommends actions to the Contract Manager.
• Maintains current working knowledge of State law, CSU, and CSULB policies and procedures. Interprets and applies knowledge of applicable laws, codes, regulations and policies in contract responsibilities.
• Track expiring agreements and coordinate renewals/extensions.
• Maintain and update as necessary quick reference and business process guides for contract administration.

Contract Services

1.0 time-base, 40 hours per week.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Administrative Analyst/Specialist
- Nonexempt

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range:
  The hiring range for this position is $4,799 (Step
  1) - $5,736 (Step 10) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $4,799 (Step
  1) - $6,992 (Step 20) per month.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Equivalent to a bachelor's degree in a related field and two years of related experience required.

The ideal candidate possesses a strong knowledge of, or demonstrated ability to quickly learn, a wide range of state, CSU, and University policies, practices, and formats, and effectively apply them in a contracting environment. They are adept at determining facts and communicating with authority, supported by familiarity with the California State Contracting Manual, Federal Acquisition Regulations, and Office of Management and Budget (OMB) Circulars.

This individual can thoroughly review contract terms and conditions to identify potential issues or risks for the campus while preparing accurate, legally sound contract documents. They are highly organized and detail‑oriented, with the ability to manage a large volume of contracts and administrative details, multitask efficiently, and meet multiple deadlines. Proficiency in an automated purchasing environment is essential, including strong skills in MS Word, Excel, Access, PowerPoint, and other LAN‑based applications.

The candidate demonstrates excellent business math, reporting, and analytical skills, including the ability to develop tracking reports for contract negotiations and…