Corporate Governance Liaison

Minimum starting pay for this role is $85,000 annually. Additional consideration will be given, depending on relevant qualifications and experience.

The Corporate Governance Liaison supports the Corporate Secretary by independently managing board and corporate governance administration, bylaw compliance, and related governance processes. This position requires discretion, independent judgment, and exceptional organizational skills in coordinating governance materials, board-related meetings, board relations, and corporate records. Responsibilities include drafting and reviewing governance materials, coordinating and organizing board-related meetings, maintaining official corporate documents, and communicating professionally and effectively with Board members and staff throughout the Aquarium.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Serve as administrator of Board Effect, managing the Board governance platform by maintaining records, organizing Board materials, and ensuring information is accurate, current, and accessible.
• Draft, edit, review, and maintain Board correspondence, agendas, reports, polls, surveys, resolutions, committee charters, conflict of interest disclosures, board biographies, governance policies, organizational updates, speaking points, and other governance-related documents.
• Plan, organize, and coordinate meetings of the Board of Directors and board committees, including managing timelines, agendas, materials, logistics, and follow-up actions.
• Administer board governance processes and monitor compliance with corporate bylaws, governance policies, and applicable regulatory requirements.
• Manage board communications and exercise independent judgment in the distribution of board materials, governance updates, and organizational announcements through Board Effect.
• Serve as the governance liaison to the Board of Directors and its committees by preparing, drafting, and maintaining official meeting minutes and corporate records while ensuring accuracy, confidentiality, and legal compliance.
• Analyze board member participation, committee activities, governance milestones, and attendance trends. prepare reports and recommendations for executive leadership to support effective governance.
• Oversee the annual conflict of interest disclosure process by designing, administering, and monitoring Docu Sign workflows; evaluate disclosures, identify potential conflicts, and elevate matters requiring executive or legal review.
• Independently respond to and coordinate complex requests from Board members, exercising discretion and sound judgment in resolving governance-related matters and determining appropriate follow-up.
• Recommend and implement improvements to Board governance processes, recordkeeping practices, and administrative procedures to enhance organizational effectiveness.
• Perform other governance, compliance, and administrative responsibilities as assigned in support of executive leadership and the Board of Directors.

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• Knowledge of non-profit corporate governance policies, practices, and bylaw compliance.
• Experience working with Board of Directors.
• Proactive, highly organized and detail-oriented with strong problem-solving skills.
• Professional manner and ability to maintain confidentiality.
• Must be able to successfully interact with a broad range of individuals and temperaments
• Highly skilled in Windows, Microsoft Word, PowerPoint, Docu Sign, TEAMS, Doodle and Board Effect/Dilligent software.
• Excellent written and oral communication skills. Must have the ability to compose clear and concise correspondence regarding the relevant subject matter, including legal language.
• Excellent internal and external customer service.
• Ability to focus on projects in a shared workspace with frequent interruptions.
• Experience in meeting, planning, coordinating, and maintaining a budget and staying within…