Job Search

Administrative Analyst, CAR/W

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst, CAR/W. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education.

The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

The anticipated salary hiring range is up to $74,160 per year, commensurate with qualifications and experience.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Comprehensive Health, Dental, and Vision Benefits

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

Administrative Analyst/Specialist – Exempt I

CSU Classification Salary Range: $63,288 - $92,208 per year (Step 1 - Step 20);
Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 9 ($74,160 per year). Future increases, including step advancement, are subject to contract negotiations.

The California State University, Office of the Chancellor, is seeking an Administrative Analyst, CAR/W to provide administrative and analytical support to the CSU Center for the Advancement of Reading and Writing (CAR/W). The Administrative Analyst coordinates budget analysis and management, procurement and contracting, purchasing, event planning, travel, data management, communications, and office operations for CAR/W.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Co-Director of Center for the Advancement of Reading and Writing (CAR/W), the Administrative Analyst, CAR/W will perform duties as outlined below:

Budget Management:

-Update and monitor the program and grant budgets for CAR/W in support of Center Co-Directors.

-Reconcile accounts on a monthly basis and track financial transactions for accuracy. Review daily and make appropriate corrections to ensure compliance and appropriate use of funds in accordance with CSU and grantor policies and procedures.

-Provide fiscal guidance on CSUCO and CAR/W policies to partners, stakeholders, and participants.

-Communicate regularly with the ELP Fiscal and Operations Specialist on any critical budget matters that need immediate attention to ensure CSUCO compliance. Work collaboratively on resolutions.

-Initiate and process faculty buyouts/engagement. Remit timely payments to CSU campuses for reimbursement of faculty time.

-Serve as fiscal support to Co-Directors on the annual budget process and work collaboratively with ELP Fiscal and Operations Specialist on submittal of quarterly budget and fiscal year-end projection reports.

-Develop systems to monitor all financial and business-related transactions for CAR/W across funding sources, and ensure follow-through for timely execution of departmental financial transactions.

Accounts Payable and Procurement:

-Monitor and process departmental financial transactions, including expenditures, purchase requisitions, travel claims, staff reimbursements, invoices, campus allocations, procurement credit cards, and external contracts with partner agencies. Additionally, purchase items needed in the Center and for associated grants.

-Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CSUCO procurement policies and procedures.

-In collaboration with the CSUCO Procurement Office, assist with processing and coordinating RFPs and contracts.

-Monitor contract agreements (expiration, amendments, etc.).

-Communicate with campuses, outside vendors and grantors to prepare contractual and grant documents.

Travel:

-Coordinate and assist with authorized travel by CSU employees and non-employee travelers; plan and coordinate travel schedules and arrangements; arrange for prior approval of necessary trips, and coordinate reimbursements consistent with all applicable CSUCO policies and procedures.

General Operations Support:

-In collaboration with the ELP Fiscal and Operations Specialist, assist with the preparation of student assistant personnel documents and recruitment process.

-Assist in student assistant trainings and provide feedback to CAR/W Co-Directors.

-Facilitate timekeeping for faculty special consultants consistent with CSUCO policies and procedures.

-Provide high level customer…