Payroll Manager and Food & Beverage Analyst

Overview

Company Description Fairmont Breakers is a beloved feature of the Long Beach skyline, a historic landmark with a character and soul of its own. Originally opened in the roaring twenties as a lavish hotel on the waterfront, Breakers was a sought-after destination for world-famous stars. Following an extensive renovation, Fairmont Breakers returns as Long Beach’s only luxury hotel, restoring one of California’s most storied properties to its original grandeur.

It offers 185 boutique rooms and suites; a rooftop pool and terrace; an open-air rooftop lounge with views of the Pacific; a two-story spa, wellness and fitness center; dining venues and bars including a live jazz club; and 10,000 square feet of indoor and outdoor function space. Whether exploring the comforts of elevated coastal Italian cuisine in Nettuno or dining among the stars with champagne and caviar in Sky Room, Fairmont Breakers aims to delight all of your senses with artful surroundings and innovative offerings from our culinary team.

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Fairmont standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming.
• Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Manage all aspects of the weekly payroll
• Responsible for all statutory reporting
• Ensure that Talent & Culture information is processed and incorporated into the Payroll.
• Ensure that vacation entitlements and accruals are accurately tracked and calculated in accordance with our hotel vacation policy
• Ensure that legal holiday entitlements and accruals are accurately tracked and calculated in accordance with our collective agreement.
• Ensure strict compliance with all Wage & Hour regulations
• Preparation for month-end processing of payroll related reports
• Ensure that garnishments are deducted and submitted in a timely manner
• Manage correspondence with the State regarding garnishment requests
• Preparation and reconciliation of payroll related tax remittances to ensure compliance with all legislation
• Be familiar with all Fairmont Standards related to financial controls and operational procedures
• Be familiar with all Fairmont financial policies, procedures and controls
• Prepare daily labor reports
• Manage the reconciliation of tip reports
• Weekly verification of time cards to ensure that appropriate approvals have been granted
• Prepare batch total and balance payroll (Pay period report)
• Bi-weekly preparation of the Payroll Executive Summary Report
• Manage the online approval process for direct deposit and bi-weekly payroll reports
• Prepare overtime reports
• Verify all Employee Action Forms to ensure accuracy
• Complete all required deductions and appropriate check requests, including dues, legal deductions, pension, 401K contributions, etc.
• Management of the weekly check distribution process
• Type manual payroll checks
• Manage/champion labor management system and assist/coordinate weekly labor meetings
• Prepare all balance sheet reconciliations pertaining to payroll
• Handle and facilitate other states’ registration when out-of-state employees are hired
• Handle employee queries and offer resolution in a timely manner
• Maintain regular and predictable attendance
• Other duties as required

• College diploma required.
• Education in Finance and/or Payroll program is preferred.
• Previous work experience in California is required.
• Knowledge of California legislation is required.
• Experience in a hotel or a related field preferred.
• Minimum 3 years of experience required in a payroll system management and administration capacity; hotel experience preferred.
• Working knowledge of Microsoft Office software; advanced Excel knowledge required for the Payroll software (including Ceridian Dayforce or similar).
• Long hours sometimes required.
• Must be able to convey information and ideas clearly.
• Ability to work effectively with minimum supervision
• Attention to detail is a must
• Must be able to evaluate and select among alternative courses of action…