Administrative Officer

Administrative Officer

Appointment to this position is expected to be at or below the midpoint $ of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization. The Department of Disaster Preparedness and Emergency Communications currently has one (1) opening available for an Administrative Officer in the Administration Division.

The Community Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year.

The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best–value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation.

Known for its livable and desirable neighborhoods, Long Beach was named by America's Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth.

A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

City Government Long Beach operates as a charter city governed by an elected Mayor and nine City Council members elected by district. The City Manager, appointed by the Mayor and City Council, oversees the daily operations of 15 departments and a proposed FY26 citywide annual budget of $3.7B. The City employs over 6,000 full-time and part-time staff; dedicated to providing exceptional public services with the vast majority being represented by eleven employee associations.

The Department The Department of Disaster Preparedness and Emergency Communications has an annual operating budget of $17 million and 91 full-time employees within its three divisions - Administration, Disaster Preparedness, and Emergency Communications. The Department serves as the third member of the City's Continuum of Public Safety, alongside the Police and Fire Departments. The Department is responsible for managing the City's Emergency Operations Center for disaster monitoring and response, and the 9-1-1 Communications Center, which answers 600,000 calls annually.

The mission of the Department is to protect the lives and property of the community and its first responders.

The Position The Administrative Officer is an at-will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement.

Examples of Duties Support day-to-day executive decision-making and operations of the Administration Division to ensure alignment with Department and City priorities;
Develop, coordinate, and implement strategies to foster a positive and productive departmental culture;
Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices;
Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions;
Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes;
Select, supervise, evaluate, and train divisional staff;
Conduct administrative investigations and makes recommendations for discipline/corrective actions;
Administer the Worker's Compensation, leaves of absence, return-to-work, and training programs;
Actively participate in EOC Activations;
Perform the duties of Financial Services Officer, including:
Coordinate and oversee all fiscal, accounting, and purchasing duties for the department. Coordinate preparation of the Department's budget and monitor compliance throughout the year. Coordinate the year-end closing process. Oversee the Department's payroll for full-time and part-time staff;
Interpret and apply federal and state laws, as well as City's policies and procedures, rules and…