Unit Secretary

Job Summary and Responsibilities

The Staffing Coordinator is a member of the operations team who, under the direct supervision of the Nursing Officer Manager and Chief Nursing Officer, assists in ensuring efficient management of the patient care unit's supplemental staffing schedules. The Staffing Coordinator functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes. In addition, is responsible for all clerical functions and computer data functions for the Nursing Administration Office and communicates with Unit Directors and House Supervisors for specific special staff needs.

• Maintains daily staffing plans with 100% accuracy. Data entry of shifts scheduled, shifts worked or cancelled, sick calls, etc in the ResQ computer system.
• Maintains and reports registry usage every pay period utilizing ResQ.
• Monitors registry use through registry billing statements; monitors and documents appropriate cost center for charging and reviews bills for accuracy of dollar charges.
• Monitors registry use of sign‑in and sign‑out process in appropriate book; notes discrepancies and notifies registry of such.
• Maintains registry files, per diem files, of completeness and keeps them in an organized manner.
• Maintains records of staff licensure and certifications by entering data in ResQ and forwarding paper copies to Human Resources.
• Notifies Nursing Directors of deficiencies of licensure and certifications, assuring that no staff member works without required license or certification.
• Arranges staffing of nursing units according to approved matrices; assures proper order of cancellations when necessary; seeks assistance from House Supervisors in making staffing decisions that may differ from the matrix.
• Communicates with Unit Directors and House Supervisors for specific special staff needs.

• One year experience as a Unit Secretary or Staffing Coordinator in an acute care facility.
• High School diploma.

Common Spirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, Common Spirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection.

With our combined resources, Common Spirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community. One Community. One Mission. One California.

$28.00 – $35.09 /hour