Onboarding Specialist

ABOUT ROCKET LAB

Rocket Lab is an end-to-end space company delivering responsive launch services, complete spacecraft design and manufacturing, payloads, satellite components, and more - all with the goal of opening access space. The rockets and satellites we build, and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations.

Our Electron rocket has become the second most frequently launched U.S. rocket annually and has delivered more than 230 satellites to orbit, all while we work to develop Neutron, our upcoming medium-lift, reusable launch vehicle for larger constellation deployment. Our Space Systems business designs and builds our extensive line of satellites, payloads, and their components, including spacecraft that have been selected to support NASA missions to the Moon and Mars and components used on the James Webb Space Telescope.

PEOPLE & CULTURE

Rocket Lab's People & Culture team is responsible for looking after our most valuable asset: our people. Across our global teams, the People & Culture team supports our people and departments across recruitment, new staff orientation, compensation, learning and development. They make sure our growing and diverse global team is supported and capable of delivering our projects and customer's missions, and they're responsible for supporting their development, nurturing their skills and talent, and retaining the world-class people already on our team.

ONBOARDING SPECIALIST

As part of a diverse and hardworking team of specialists you will support the relationship between when a candidate signs and offer letter to their first day. This involves managing a mix of a virtual and onsite candidates to support the entire onboarding experience such as maintaining a pre-hire portal, all pre-hire communications and onboarding presentation. This individual will ensure we are meeting ITAR and I-9 requirements and attend all onboarding meetings.

WHAT YOU'LL GET TO DO:

* Manage candidate onboarding activities from offer acceptance through Day One, ensuring all requirements are completed accurately and on time

* Prepare, audit, and distribute offer letters to ensure accuracy, compliance, and alignment with approved terms

* Partner closely with the Talent Acquisition team to support a seamless transition from offer acceptance into onboarding

* Coordinate, review and clear background checks, including communicating required documentation requirements and resolving issues as they arise

* Communicate directly with candidates regarding onboarding and compliance documentation needed to successfully pass background checks

* Collaborate with internal stakeholders (Talent Acquisition, Hiring Managers, HR, IT, Security) to prepare candidates for a smooth and well-organized first day

* Track and manage onboarding inquiries through the standard ticketing system, ensuring accurate reporting and metric capture

* Identify and recommend opportunities to improve, simplify, or automate onboarding processes, tools, and documentation

* Support additional onboarding-related tasks as assigned by leader

YOU'LL BRING THESE

QUALIFICATIONS:

* HS Diploma and 4+ years of HR experience

* Experience onboarding in Workday

* Experience using Workday as an HRIS

* Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

THESE QUALIFICATIONS WOULD BE NICE TO HAVE:

* Experience supporting onboarding for multiple locations

* Experience crafting and managing pre-hire communications

* Experience managing I-9 federal compliance requirements

* Excellent written and verbal communication skills

* Excellent presentation skills

* Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion

ADDITIONAL REQUIREMENTS:

* Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

* Regularly required to sit, use hands and…