Data Intern; Administrative Intern

Position: DATA INTERN (ADMINISTRATIVE INTERN)
THE POSITION

The Department of Human Resources is currently recruiting for a Data Intern (Administrative Intern) to join the Systems Management Division. This position reports to the Business Systems Officer who provides assistance. The Data Intern will utilize skills to analyze, manipulate, and visualize a wide range of data in support of the progression and maintenance of the City's HRMS.

Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. Non-career employees are not typically eligible for health/dental/vision benefits; however, may be eligible for sick leave benefits.

THE DEPARTMENT

The Human Resources Department provides the full range of human resources support and services to 24 departments throughout the City. HR's services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City's greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce.

Our mission is to support the City and its departments in attracting, developing, and retaining a highly skilled and diverse workforce. Our vision is to make Long Beach an employer of choice through commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce.

* Collaborate closely with the HR Systems Management Manager & Officer to manage day-to-day tasks and contribute to the division's operational efficiency.

* Contribute to diverse projects by conducting research, surveys, and presentations centered around HR Systems.

* Assist in data analysis projects aimed at uncovering trends and patterns that inform decision-making.

* Offer valuable support to staff by producing a diverse array of reports through proficient use of Microsoft Office applications, including Word and Excel

* Aid in the preparation of memorandums and presentation, contributing to the bureau's communication and documentation efforts with both internal and external stakeholders.

* Collaborate actively with staff members on ongoing projects, providing assistance and ensuring successful project outcomes.

* Creates and maintain documentation of processes, enhancing clarity and accessibility. Providing recommendations for business process improvement when necessary.

* Maintain and update the Bureau's project roadmap. Track project progress along with due dates assigned to deliverables.

* Attend meetings, actively participate by offering insights, recording minutes, and providing valuable input.

* Assists in identifying the latest trends in HR systems, ensuring the bureau remains current and forward-looking.

* Responds to inquiries from the public, vendors, and outside agencies.

* Perform other related duties as assigned.

EDUCATION:

* Currently enrolled in an undergraduate program with a major in public administration, political science, business administration, human resources management, or related fields from an accredited college or university with a GPA of 2.0 or higher (proof required). OR

* Recently graduated from an undergraduate program (within one year of application submission) from an accredited college or university with a GPA of 2.0 or higher (proof required).

DESIRABLE QUALIFICATIONS

* Has developed technical skills, including extracting data from various types of databases, inspecting data, and detecting missing or anomalous data using analytical and/or visual methods.

* Possesses strong organizational and time management skills.

* Experience in spreadsheet software such as Excel and Sheets.

* Ability to manipulate and interpret information from datasets.

* Has a desire to learn about data practices within a local government environment to support long-range planning and research for a large city.

* Experience working in Human Resources.…