Human Resources Coordinator

Position Overview

The Human Resources Coordinator coordinates the daily administrative operations of the Human Resources Department and helps ensure efficient, accurate, and compliant HR processes throughout the employee lifecycle. This position is responsible for conducting New Hire Orientation, coordinating onboarding activities, maintaining physical and electronic personnel files, preparing employee communications and recognition materials, generating routine HR reports, and supporting Human Resources Information System (HRIS) administration, including system implementation, reporting, testing, workflow automations, and process improvements.

The Human Resources Coordinator also assists with recruitment, benefits administration, payroll processing, compliance initiatives, hiring events, event planning, and special projects while maintaining the highest level of confidentiality and providing exceptional customer service to employees and applicants.

• Conduct New Hire Orientation and coordinate the onboarding process for all newly hired employees.
• Prepare, process, and maintain new hire, transfer, promotion, compensation change, leave of absence, and separation documentation.
• Maintain accurate and complete employee personnel files in both physical and electronic formats, ensuring compliance with record retention requirements.
• Scan, upload, organize, and maintain employee records within the Human Resources Information System (HRIS).
• Conduct routine audits of personnel files, HR records, and employee documentation to ensure accuracy, completeness, and compliance.
• Support HRIS administration by maintaining employee data, testing new features, generating reports, troubleshooting system issues, and assisting with system implementation and workflow automations.
• Assist with the development and maintenance of electronic forms, workflows, and HR automations to improve efficiency and streamline department processes.
• Generate and distribute routine HR reports, including employee birthdays, work anniversaries, headcount, turnover, and other workforce metrics.
• Design and distribute employee communications, recognition materials, flyers, announcements, newsletters, and other Human Resources publications.
• Coordinate recruitment activities, including posting job openings, scheduling interviews, preparing interview materials, communicating with applicants, and supporting hiring managers throughout the hiring process.
• Coordinate hiring events, career fairs, open interview events, and other recruitment initiatives.
• Prepare offer letters, onboarding packets, employment agreements, and other Human Resources correspondence.
• Assist with benefits administration, including enrollment documentation, qualifying life events, employee communications, and maintenance of benefits records.
• Assist with payroll processing by preparing personnel action forms, processing employee status changes, auditing payroll-related documentation, and ensuring timely submission of required information.
• Monitor employee licenses, certifications, annual acknowledgments, required trainings, and other compliance-related requirements.
• Coordinate employment verification requests and personnel file requests in accordance with company policy.
• Assist with Human Resources compliance initiatives, internal audits, accreditation surveys, and regulatory recordkeeping requirements.
• Coordinate employee engagement activities, recognition programs, appreciation events, wellness initiatives, and other company-sponsored events.
• Maintain and update Human Resources forms, templates, policies, standard operating procedures, and departmental resources.
• Prepare reports, presentations, spreadsheets, and other administrative documents for the Human Resources Department.
• Assist with department projects, process improvement initiatives, HRIS enhancements, and implementation of new Human Resources programs.
• Respond to employee and applicant inquiries regarding Human Resources policies, procedures, benefits, and general employment matters, referring complex issues to the appropriate Human Resources team member.
• Provide administrative support to the Human…