Coordinator, People Operations

Job Details

Job Location:

Corporate - Long Beach, CA 90815

Salary Range: $22.00 - $23.00 Hourly

Job Category:
Office Positions

Position Title:

People Operations Coordinator

FLSA Status:
Non-Exempt

Reports To:

Talent Acquisition Manager

Supervisory Responsibilities:

None

The People Operations Coordinator plays a key role in supporting the daily operations of the Human Resources department by delivering exceptional employee experience, maintaining accurate HR records, and ensuring efficient people processes. This position serves as a primary point of contact for employee inquiries, coordinates onboarding and employee lifecycle activities, supports recruiting operations, and assists with HR programs, compliance initiatives, reporting, and system administration.

• Serve as a trusted resource for employees by responding to HR-related questions, concerns, and requests in a professional and timely manner.
• Act as a liaison between employees, departments, and external partners to facilitate communication and resolve inquiries.
• Foster positive working relationships across all levels of the organization to support employee engagement and operational effectiveness.
• Maintain and update employee personnel files and HRIS records, including new hires, transfers, promotions, pay changes, and terminations.
• Ensure accuracy, completeness, and integrity of employee data and HR documentation.
• Process employment verifications for current and former employees.
• Assist with unemployment claims administration, including gathering documentation, preparing responses, and coordinating with applicable agencies.
• Support compliance with company policies, procedures, and employment regulations.

• Coordinate and facilitate new onboarding activities to ensure a seamless transition into the organization.
• Schedule orientation sessions, training programs, and other employee development activities.
• Manage onboarding documentation, background checks, drug screenings, and pre-employment requirements.
• Coordinate new hire orientation calendars and related HR events.
• Assist with recruiting operations by coordinating candidate communications, interview scheduling, and pre-employment activities.
• Ensure candidates move efficiently through the hiring process and are onboarded in a timely manner.
• Process and distribute pre-adverse and adverse action notifications as required.

• Support the administration, maintenance, and continuous improvement of HR systems, tools, and processes.
• Update and maintain HR-related spreadsheets, databases, and reporting tools for assigned locations.
• Assist with the implementation of new HR technologies, programs, and system integrations.
• Generate reports, collect data, and provide administrative support for HR initiatives and business needs.
• Assist with HR metrics, workforce reporting, and data analysis to support decision-making.

• Coordinate and facilitate the employee performance review process.
• Assist with the communication and deployment of company policies and procedures.
• Support strategic People Operations initiatives and special projects as assigned.
• Collaborate with HR team members to identify opportunities for process improvement and operational efficiency.

• Provide administrative and clerical support for the Human Resources department.
• Prepare correspondence, reports, presentations, and other HR-related documentation.
• Manage multiple priorities while maintaining a high level of accuracy and attention to detail.

• Strong understanding of HR administrative processes and employee lifecycle activities.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Customer service-oriented mindset with a commitment to employee satisfaction.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• High attention to detail and accuracy.
• Proficient keyboarding skills with the ability to efficiently manage data entry and documentation.

• Computer, laptop, keyboard, monitor, and related office technology
• Telephone and communication devices
• Printer, copier, scanner, and fax equipment
• Standard office equipment and supplies