Crewing & Dispatch Coordinator

Crewing And Dispatch Coordinator

Efficiency. Innovation. Integrity. These are our three pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth.

Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

This role:
The Crewing and Dispatch Coordinator is a crucial member of the Marine Personnel Team, responsible for coordinating crew schedules and strategies to manage crewing efficiently and effectively across all of Curtin's fleet of assets. In addition to being responsible for building and maintaining long term schedules, the Crewing and Dispatch Coordinator will work as part of a team to identify needs and define strategies for crew continuity and other high standards and expectations of crew requirements.

The Crewing and Dispatch Coordinator will be responsible for providing direct support and communication to the Crew, as well as tracking days worked, time-off requests, and applicable certifications to ensure smooth and direct communication with all parties involved. To achieve this, the Crewing and Dispatch Coordinator must have experience evaluating processes and identifying deficiencies, as well as making improvements to streamline operations.

Strong communication and organizational skills, as well as excellent follow-through are essential for success in this role.

What you'll do:
Schedule
- Responsible for updating and maintaining the crew schedule, lists, and tracking. Actively participate in meetings and discussions, use knowledge of current and upcoming crew/positions to contribute to future schedules. Ensure schedule software is kept current. Update daily, as this can change last minute on a regular basis. Assist in short and long-term strategies to meet crew scheduling objectives.

Dispatch
- The Dispatcher records and organizes accurate asset movements and the associated billing information. Records vessel movement information such as arrival/departure time, fuel burn, crew lists, etc. Assists Operations as necessary in furthering the performance of their duties. Accurately records billing information received from the assets. Troubleshoot and solve problems that arise. Communicate clearly and effectively with Captains, management, co-workers, vendors, agents, and customers.

Exchanges updated information with applicable parties regularly and in a timely manner. Any other duties as deemed necessary by management. Maintain software after hours for jobs that arise.

Crew Tracking
- Establish available pool of employees via confirming crewing qualifications, processing time-off requests, communicating scheduling conflicts, etc. Ensure proper utilization of personnel. Track days worked/days off to make sure work is distributed appropriately. Oversee and assist the Marine personnel manager to ensure all active crew members have updated and applicable certificates and endorsements. Understand the proper manning requirements for each vessel and job.

Including but not limited to:

Vessel Certificate of Inspection Manning requirements:
Crane Operator Licenses STCW sailing requirements Able-bodied vs. Ordinary Seaman Captain, Mate, and Engineer endorsements

Travel
- Responsible for arranging all aspects of travel for Curtin Maritime Management and Crew. Including but not limited to booking flights, lodging, vehicles, etc. Communicating with employees and crew the details of travel arrangements and ensuring complete understanding of the logistics. Establish vendor relationships for corporate travel, including hotels, rental vehicles, etc. Conduct cost-analysis of travel related expenses and develop innovative solutions to contribute to the efficiency of Scheduling, Marine Transportation, and entirety of Curtin Maritime.

Oversee Uber account – monitor and approve rides,…