Accounting Generalist

Accounting Generalist

Job Summary:

The following responsibilities describe the roles within Accounts Payable, General Cashier, and Accounts Receivable.

• Accounts Payable
  • Post all invoices in M3 ensuring accuracy and per-authorization/approved of back-up.
  • Ensure all invoices have a purchase order and POD.
  • Keep track of all contracted services invoices (monthly, annual).
  • Create new vendors in the system and ensure each new vendor submits 1099 information and COI updated.
  • Prepare applicable sales tax invoices for out-of-state vendors and post them to the use tax account.
  • Present invoices to Controller and General Manager for payment with all back-up documentation properly approved and ensure proper ledger coding.
  • Maintain files for invoices to be paid. Posted invoices must have proper GL coding and be approved by Dept head and Controller.
  • Match invoices with corresponding purchase order and/or market list.
  • Balance the AP bridge account (goods received w/o an invoice).
  • Reconcile vendor statements on a monthly basis and follow up on discrepancies.
  • Handle vendor payment inquiries and disputes.
  • Review payment requests, travel & expenses reports, and petty cash for Controller's approval prior to payment.
  • Contact vendors for statements.
  • Audit AP aging every month.
  • Provide GM with a list of invoices with all approvals to post in M3 on a weekly basis.
  • Follow with Corporate Accounts Payable for any discrepancies/unpaid invoices posted in M3.
  • Prepare monthly accruals for outstanding invoices not posted and for recurring monthly invoices.
  • Assist with special projects/duties as assigned by the Controller or the Corporate office.
• General Cashier
  • Count daily cash drops and process all deposits in accordance with AFP Management’s SOPs.
  • Issue or redeem Cashier banks as needed by the departments with the approval of the Controller.
  • Maintain all documentation. Report shortages to supervisor. Maintain a complete record of all funds.
  • Audit cashier banks as required by AFP Management’s standard Operating Procedures.
  • Maintain all Cashier contracts.
  • Ensure all petty cash is approved by Controller or GM and reconcile all petty cash receipts.
  • Ensure all petty cash is approved by Controller or GM and void all receipts after it is paid.
  • Make deposits to the bank on a weekly basis with the Controller.
• Accounts Receivable
  • Review contracts and payment schedules and accept deposits when due.
  • Work with Sales team for payments to be completed before events per SOP.
  • Work with Front Office for all House Accounts and DB accounts.
  • Work with Front Office to settle all outstanding balances unless DB or PO account.
  • Reconcile and verify payments from plazas.
  • Reconcile and verify chargebacks; research and respond in a timely manner.
  • Charge credit cards for advance payments for groups.
  • Post checks of advance deposit payments or payments after functions.
  • Ensure all banquet checks are posted to groups.
  • Ensure all charges such as AV/electrical hookups, parking and other miscellaneous charges are posted to groups.
  • Work with Sales to collect payments after the event if payment was not completed.
  • Collect any direct billing accounts.

Education & Experience:

• College degree, Accounting Major, High school graduate.
• Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
• Ability to provide legible communication; compute mathematical calculations.

Physical Requirements
:

• Ability to remain stationary at assigned post for extended periods of time.
• Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

General Requirements
:

• Ability to input and access information into the computer.
• Ability to maintain concentration and think clearly.
• Ability to focus on details and resolve numerical problems.
• Ability to prioritize, organize and follow up.
• Ability to maintain confidentiality of pertinent hotel data.
• Ability to promote positive relations with vendors and staff alike.
• Ability to provide clear and pleasant telephone communication.
• Ability to perform job functions with minimal supervision.
• Ability to work cohesively with other departments and co-workers as part of a team.
• Prior training in guest relations.

In accordance with New Jersey State Legislature (New Jersey Legislature Bill S2310 Sca (1R)) which requires private employers with ten (10) or more employees to include a range of pay for all advertised jobs, promotion, or transfer opportunities. This position pays $22/hr dependent on experience.

We re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.