Accounts Payable - SEASONAL

Accounts Payable

JOB DESCRIPTION

DEPARTMENT: Accounting

REPORTS TO: Director of Finance/Controller.

STATUS: Non-Exempt

Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards. Reconciles daily statements and month-end balancing of payables. This is a seasonal position starting mid May to mid October.

Education & Experience:

• College degree, Accounting Major, High school graduate.
• Two-year(s) accounting experience.
• Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
• Ability to provide legible communication; compute mathematical calculations.

• Ability to remain stationary at assigned post for extended periods of time.
• Sedentary work, exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Demonstrated ability to accurately input, retrieve, and manage data using computer systems and accounting software.
• Strong ability to maintain focus, think analytically, and work efficiently in a fast-paced environment.
• Exceptional attention to detail with the ability to identify discrepancies and resolve numerical and accounting variances.
• Proven ability to prioritize tasks, organize workload effectively, and follow through to completion while meeting deadlines.
• Ability to maintain strict confidentiality of sensitive financial, employee, and hotel operational information.
• Strong interpersonal skills with the ability to foster positive, professional relationships with vendors, internal departments, and colleagues.
• Ability to communicate clearly, courteously, and professionally via telephone and written correspondence.
• Ability to perform job responsibilities independently with minimal supervision while exercising sound judgment.
• Demonstrated ability to collaborate effectively with cross-functional teams and contribute to a cooperative work environment.
• Prior training or experience in guest relations or customer service, with a commitment to delivering excellent internal and external service.

• Adhere to all hotel and departmental policies, procedures, and internal controls.
• Maintain working knowledge of the property management system, accounts payable system, and related accounting procedures.
• Accurately process and post vendor invoices, ensuring proper authorization, supporting documentation, ledger coding, purchase order matching, and 1099 compliance.
• Prepare and present weekly check runs with complete, approved documentation; maintain check registers, issue logs, and ensure general ledger reconciliation.
• Create and maintain vendor accounts, ensuring required tax documentation is obtained and kept current.
• Reconcile vendor statements monthly and resolve discrepancies, payment inquiries, and disputes in a timely manner.
• Prepare and post use tax, beverage surtax, and other applicable tax invoices; submit reports for Controller approval.
• Maintain organized and accurate AP files, including invoices, checks, voided/cancelled checks, and system-generated reports in accordance with audit standards.
• Audit accounts payable aging monthly and ensure balances reconcile to the general ledger.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, journal entries, and balancing of AP-related accounts.
• Reconcile Food and Beverage receiving documentation to the general ledger and balance goods-received-not-invoiced (GRNI) accounts.
• Monitor payment schedules, maintain priority payment logs, avoid late fees, and maximize available vendor discounts.
• Review and process payment requests, employee expense reports, advances, and petty cash for approval prior to payment.
• Respond professionally to vendor and internal inquiries via phone and email.
• Maintain a clean, organized workstation and properly use office equipment.
• Perform special projects and assist with additional accounting functions as assigned by the Controller or Staff Accountant.

In accordance with New Jersey State Legislature (New Jersey Legislature Bill S2310 Sca (1R)) which requires private employers with ten (10) or more employees to include a range of pay for all advertised jobs, promotion, or transfer opportunities. This position pays $20/hour dependent on experience.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.