Accounting Technician

Position: ACCOUNTING TECHNICIAN
Job Announcement  Accounting Technician CLOSING DATE:
Open Until Filled
APPLY ONLINE AT LONGMONT COLORADO.GOV/JOBS
Department:
Finance
Division:
Accounting/Treasury

Hiring Range: $27.16 - $30.18/hour
Monday - Friday, 8:00AM - 5:00PM
Regular Full-time with Benefits
Benefits include:
Medical, Dental, Vision, Flex Spending, Defined Benefit Pension Plan, 401(a) Money Purchase Plan, Life & Survivor, Term Life & AD&D, Long Term Disability, Bereavement, Jury & Witness Duty, FMLA, Military Leave, Parental and Caregiver Leave, Sick, Vacation at start of employment, Holiday pay, EAP, Tuition Assistance.
Other benefits:
Optional, employee elected, voluntary benefits are available.
Open Until Filled positions may close without advance notice. To be considered, please apply as soon as possible.

Definition:
Performs a variety of accounting and analytical functions within the Accounting Division related to the following functions: accounts payable administration, travel administration and reconciliation, general accounting research, and other accounting tasks.
Principal Duties:
• Administration of the City's Accounts Payable function

• Verifies correct documentation is attached to all invoices, requisitions, and purchase
orders before approval for payment

• Resolves issues and payment questions from vendors by researching documentation
and/or contacting city departments
• Works closely with the purchasing department to assist in year-end work including but
not limited to clearing and closing of encumbrances and purchase orders. Call departments/vendors to research, correct, and clear.

• Review a variety of documents for proper coding, classification, and mathematical
accuracy and compliance with established procedures.
• Maintain all federal, state, and local tax exemptions for which the City is eligible and
ensure that proper exemptions are received. Deduct taxes and process tax-exempt forms.

• Process and distribute payments for all city departments, including refunds, and/or
checks.
• Balance vendor statements to accounts payable records, investigate and resolve
variances and establish and maintain effective communication with vendors and customers by giving, receiving, and clarifying information in a courteous, professional manner.

• Verifies and processes manual invoices daily for miscellaneous vendors.

• Researches and processes requested void checks and re-issues as needed

• Writes and updates City's accounts payable desk reference manual, and trains
employees on invoice entry as needed.
• Analyzes, verifies, and processes city wide travel requests from all departments, ensuring
per diem rates are correct and all documentation is attached
• Assists with writing and updating all travel administration city regulations

• Reconciles all travel requests upon return for appropriate use of cards and correct
documentation.
• Scans and attaches tax forms to vendor files

• Balance and maintain Sub-dividers escrow accounts

• Maintain utility usage spreadsheet for Xcel energy and monitor and research discrepancies.

• Prepare routine reports and compose routine correspondence.

Working Environment:
Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional light lifting (up to 15 lbs.). Job requires visual and physical capabilities to perform data entry, filing, and to work on computers and associated equipment for prolonged periods of time (4-6 hours daily). Must be able to communicate effectively with co-workers and the public, work includes extensive public contact both over the phone and in person.

Work requires working closely with others and alone. Must be able to recognize and correct discrepancies in records and documents, and perform duties under time constraints.

Qualifications:

Any combination of education and experience equivalent to a minimum of three years general clerical, financial record keeping, and/or accounts payable experience We're committed to building a team that reflects the diversity of the communities we serve. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications, and encourages all…