Accounts Payable​/Accounts Receivable Specialist

Accounts Payable/Accounts Receivable Specialist

• Full-time
• Compensation: USD 27 - USD 31 - hourly

INFICON is a leading provider of innovative instrumentation, critical sensor technologies, and Smart Manufacturing/Industry 4.0 software solutions that enhance productivity and quality of tools, processes, and complete factories.

These analysis, measurement and control products are essential for gas leak detection in air conditioning/refrigeration and automotive manufacturing. They are vital to equipment manufacturers and end-users in the complex fabrication of semiconductors and thin film coatings for optics, flat panel displays, solar cells and industrial vacuum coating applications. Other users of our vacuum-based processes include the life sciences, research, aerospace, packaging, heat treatment, laser cutting and many other industrial processes.

We also leverage our expertise in vacuum technology to provide unique, toxic chemical analysis products for emergency response, security, and environmental health and safety.

We are seeking an experienced AP/AR Specialist with strong SAP proficiency to manage a broad range of accounts payable and accounts receivable functions at our Longmont location. This is a full time, fully onsite position.

This role requires a detail-oriented, organized and methodical professional who can independently handle purchase orders, invoices, vendor management, credit administration, payment reconciliation, and vendor remittances as it relates to AP/AR. The ideal candidate is comfortable working with SAP, Excel and has excellent communication skills. Accurate and timely processing of all AP/AR processes is the first priority. Being able to work through accounting questions and understand the greater impact of this role is also key.

Key Responsibilities

Accounts Payable (AP)

• Ensure prompt, accurate vendor payments - processing online and mailed invoices with or without purchase orders. Payments are made via ACH, Wire, check on online for certain vendors (domestic and international).
• Own payment run process from start to finish - approx. three per month
• Confirm and verify vendor bank details for new/changing vendors
• Interface with bank websites to process and verify payments
• Create new vendor records and maintain/update existing vendor details
• Track and manage utility accounts, ensuring timely payment and up-to-date status
• Track and maintain payroll benefits payables
• Maintain process documents for all areas of responsibility

Accounts Receivable (AR)

• Accurately record all receipts in a timely manner in SAP and maintain monthly AR aging file
• Own collections process to ensure receivables are under control and minimized
• Create invoices daily in SAP based on shipments reports and work with customer software as needed
• Release orders/payments in SAP once payment is confirmed via credit card, ACH, or wire
• Adjust client credit limits as needed based on established guidelines
• Deposit checks at the bank as needed - move to onsite deposits planned
• Maintain process documents for all areas of responsibility
• Prepare accurate bank reconciliation on a daily/monthly basis

General/Cross Functional

• Prepare and post journal entries (JEs) related to foreign currency conversion gains/losses
• Collaborate with internal departments (sales, customer service, supply chain and production) to resolve discrepancies and support smooth transaction processing
• Maintain accurate, organized records to support audits and month-end close

Required Qualifications

• 5–7 years of experience in accounts payable and/or accounts receivable
• Associate or bachelor's degree in accounting or equivalent experience
• Substantial, hands‑on experience with SAP (AR including customer maintenance, invoice processing, vendor maintenance, payment runs,…