Accounting Specialist, AP & Systems

Namaste Solar is an employee-owned worker cooperative with a democratic, progressive, and unique work environment. We value earned leadership, strong teamwork, the process of building consensus, transparency, and accountability. We enjoy each other's company, share aligned values, and appreciate working in a respectful, positive, and rewarding environment.

The Accounting Specialist, AP & Systems is responsible for the administration, execution, and continuous improvement of the Company's Accounts Payable processes and supporting financial systems. This role serves as the primary owner of vendor onboarding, invoice processing, approval workflows, payment administration, and AP-related system configuration within Sage Intacct, Stampli, and RAMP.

The position works closely with project managers, department leaders, vendors, and the accounting team to ensure accurate financial processing, strong internal controls, and efficient procure-to-pay operations. The role also supports month-end close activities, reporting, and process improvement initiatives.

• Process vendor invoices accurately and timely.
• Review invoices for proper coding, supporting documentation, and approval compliance.
• Monitor AP aging and proactively resolve outstanding vendor issues.
• Coordinate payment processing including ACH, check, and wire payments.
• Reconcile AP subledger to the general ledger.
• Assist with month-end AP accruals and closing activities.
• Prepare annual 1099 reporting and vendor tax documentation.

• Administer vendor onboarding process.
• Maintain vendor records including:
  • W-9 forms
  • Banking information
  • Remittance details
  • Insurance certificates
  • Workers' compensation documentation
  • Compliance documentation
• Coordinate vendor setup approvals and changes in accordance with internal controls.
• Validate vendor banking updates and maintain supporting documentation.

• Serve as primary business user for Stampli, RAMP, and AP-related processes within Sage Intacct.
• Maintain approval workflows, coding structures, and routing rules.
• Support system integrations and troubleshooting efforts.
• Coordinate testing of process improvements and system enhancements.
• Train new users on AP workflows and procedures.
• Partner with accounting leadership to improve automation and efficiency.

• Identify opportunities to streamline invoice processing and approvals.
• Develop and maintain AP policies and procedures.
• Create reports and dashboards to monitor AP performance and workflow efficiency.
• Recommend best practices for vendor management and internal controls.

• Assist with month-end close activities.
• Support account reconciliations.
• Assist with audit requests and supporting schedules.
• Support special projects and process improvement initiatives as assigned.

• 3+ years of Accounts Payable, accounting, or related finance experience.
• Experience with ERP systems required.
• Experience with Sage Intacct, Stampli, RAMP (credit card processing) or similar AP automation platforms strongly preferred.
• Construction, solar, renewable energy, or project-based accounting experience preferred.

• Strong understanding of Accounts Payable processes and internal controls.
• Working knowledge of Generally Accepted Accounting Principles.
• Experience managing vendor onboarding and compliance documentation.
• Ability to identify and resolve process inefficiencies.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently while collaborating effectively with cross-functional teams.

• Compensation will be dependent on experience, certifications, and licenses.
• Health and dental insurance within the first 30 days.
• Life insurance, short-term disability, and long-term disability.
• 401(k) program.
• Voluntary life insurance.
• Paid volunteer time.
• Flexible paid time off.
• Free Employee Assistance Program.
• Free RTD Eco Pass.
• Discounts to put solar on your home.

As required by Colorado state law, Namaste Solar must communicate an Final date to receive applications for this position. We reserve the right to extend this Final date to receive applications with or without notice.

Namaste Solar is committed to cultivating an inclusive…