Office Administrator

Description

In this role, you will assist the Branch Manager in handling the day-to-day operations and customer service/sales support.

• Assist in managing daily office operations (i.e. inventory, quotes, invoices, order processing, expense report review, finding part numbers, answering phones).
• Update and maintain client records using software for data entry – keying in all work order data to be invoiced.
• Hand all billing and ensure timely delivery for invoicing.
• Maintain and replenish inventory for 6 mobile service vans.
• Hourly Position – potential for occasional after-hours/weekend work (not common but could happen, especially at the end of the month).
• Ship and Receive packages as needed using UPS / Fed Ex.
• Assist as needed with reviewing all invoices.
• Cover for the Branch Manager when Manager is not present.

• Must have strong organization skills and attention to detail strong ability to multi task.
• Must be able to type 40+ words / minute.
• The successful candidate will be self-motivated and have a proven track record of office management, organization, and the ability to provide excellent customer service in a fast-paced environment with strong communication, organization and multi-tasking skills.

• Intermediate skills in Microsoft Excel and data entry.
• Outlook/Teams.

Bi-lingual a plus. Not required.