Executive Assistant to Principal

About The Hoskinson Family Office

Established in 2024 and headquartered in Longmont, Colorado, the Hoskinson Family Office (HFO) manages the portfolio of Charles Hoskinson, founder of the Cardano and Midnight blockchains. HFO oversees a diversified ecosystem of investments, operating companies, and strategic initiatives spanning blockchain infrastructure, digital assets, private equity, healthcare, biotechnology, agriculture, real estate, and emerging technologies. HFO operates as a network of ventures and ideas focused on innovation, operational excellence, and building enduring value across industries.

It is a team of hardworking, intellectually curious, and affable individuals who are elite in their domains and genuinely want to change the world. This fast-moving, intellectually rigorous environment is built for people who thrive in complexity, think several steps ahead, and naturally create order at scale.

We are seeking an exceptional Executive Assistant to serve as a strategic operational partner to the Principal across business and personal initiatives. This is not a traditional administrative support role; the ideal candidate is highly organized, operationally‑mindful, proactive, and capable of creating structure within a dynamic and fast‑paced environment. The role involves managing priorities, streamlining communication, improving workflows, and ensuring operational continuity across the Principal’s day‑to‑day activities.

The successful candidate will think in systems, anticipate needs before they arise, and bring high emotional intelligence, professionalism, approachability, discretion, follow‑through, and operationalization to everything they touch.

This role requires proficiency in complex calendar management, organizing information across multiple initiatives, capturing highly detailed meeting notes, and leveraging AI tools to improve efficiency and execution.

It is a fully on‑site role in Longmont, Colorado, with flexibility for domestic and international travel alongside the Principal as needed.

Serve as a trusted operational partner to the Principal across business and personal initiatives, improving organization, prioritization, communication flow, and execution.

Own and manage highly complex calendars, shifting priorities, and communications across multiple entities, initiatives, and time zones, anticipating conflicts and proactively creating structure.

Partner with Travel & Events and Security teams to coordinate complex domestic and international travel logistics, itineraries, scheduling, and contingency planning, ensuring seamless operational execution across multiple locations.

Handle highly sensitive information and operational matters with absolute discretion and professional judgment.

Design and maintain integrated workflows that connect the Principal’s personal logistics, HFO investment activities, operational priorities, and public engagements, building systems that create operational leverage and long‑term efficiency.

Build and maintain scalable SOPs, trackers, workflows, project plans, and organizational systems that improve visibility, accountability, and execution across the office and leadership ecosystem.

Actively utilize AI tools (LLMs, agents, automation software, AI‑powered productivity platforms) beyond basic email drafting, leveraging AI for research synthesis, workflow automation, meeting preparation, knowledge management, scheduling optimization, and operational coordination to create a force‑multiplier effect.

Organize and maintain highly structured, searchable, and secure documentation and communications across Google Workspace, Slack, Notion, Jira, Confluence, and related systems, ensuring leadership has immediate access to operational context.

Capture high‑fidelity notes during complex operational, technical, investment, and strategic meetings, synthesizing…