Assistant Project Manager - Construction

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.

All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.

• Salaried Employees:
  Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits
• Professional development support, including OSHA, PMP, CAPM, or industry credentials
• Mileage reimbursement and corporate travel program

Come join VASA Fitness and join a passionate, fun, and united team!

Proud to be a 'Great Place to Work' certified company!

The Project Engineer / Assistant Project Manager (PE/APM) supports the Construction team in delivering multi-site fitness club TI projects on schedule, on budget, and to VASA design standards. Operating in an owner-side capacity, the PE/APM partners with Project Managers to drive day-to-day execution: coordinating with GCs, architects, vendors, and landlords; managing project documentation and financial controls; tracking schedule progress; and owning critical closeout work streams including GC pay applications, landlord TI reimbursement packages, lien waivers, and punch list completion.

This role is a launch pad for a Project Manager track  PE/APM gains direct exposure to executive stakeholders, program-level initiatives (cost reduction, schedule compression, design standardization), and the full lifecycle of national TI delivery.

• Maintain project records, drawings, RFIs, submittals, change orders, and meeting minutes in Procore as the single source of truth across all assigned projects.
• Lead weekly Owner / Architect / Contractor (OAC) calls set agendas, capture minutes, distribute action items, and follow through to closure.
• Coordinate distribution and version control of construction documents, ASIs, and bulletins between architects, GCs, and internal stakeholders.
• Assist with interpretation of drawings and specifications; route RFIs and design questions between the field and the design team for timely resolution.

• Track GC pay applications against approved schedules of values; verify lien waiver compliance (conditional and unconditional, primary and lower-tier) before processing.
• Prepare monthly landlord TI reimbursement draw packages assemble invoices, lien waivers, inspection reports, and required certifications per each lease's TI provisions; coordinate with Accounting and Legal on submission and follow-through to receipt of funds.
• Maintain the project cost log and forecast tool; flag budget variances and contingency draws to the PM in real time.
• Process change order requests (CORs): validate scope and pricing, route for internal approval, and execute through Procore.
• Support lump-sum contract administration, including reconciliation of GC General Conditions, allowances, and savings.

• Assist in development and weekly maintenance of the master project schedule; track milestone variances and critical-path risks.
• Manage owner-furnished equipment (OFE) procurement and delivery fitness equipment, AV, signage, FF&E coordinating lead times against the construction schedule.
• Coordinate field-initiated purchasing and expedite long-lead items to prevent schedule slippage.
• Participate in jobsite walks, pre-installation meetings, and quality control inspections; document deficiencies and confirm resolution.

• Support permit applications and Authority Having Jurisdiction (AHJ) coordination using VASA's permitting platform (Pulley) and direct GC engagement.
• Track permit milestones and inspection sign-offs (rough-in, mid-construction, final, health, fire) through CO issuance.
• Help drive program-level permitting time reductions through documentation standardization and…