Parts Associate

Job Description

Assist the purchasing department with day-to-day tasks

• None

• Key in transfers of inventory between internal locations
• Receive incoming inventory into the system with supporting documentation
• Post warranty and core accounting adjustments
• Manage the dispatch board when pertaining to parts
• Create internal sales tickets for items used by our installation department
• Issue and track manual purchase orders within Microsoft Excel
• Research aging open purchase orders and handle accordingly
• Order all office and building supplies for each branch
• Schedule and manage all building maintenance
• Notify supervisor of major discrepancies, over-shipments, or substitutions
• Complete customer claims on damaged goods with individual vendors
• Complete damage claims for in-transit damage with freight lines
• Complete daily filing of receivers, transfers, purchase orders and job tickets
• Answer incoming calls and emails in a timely manner
• Assist other departments with issues pertaining to parts
• Perform other clerical duties as they arise

• Ability to accurately sort, count, and verify items received
• Good organizational skills and attention to detail
• Proficient with Microsoft Office Suite and/or inventory software to maintain records, input data, and create reports
• Must be able to multitask in a fast-paced environment
• Excellent time management skills

• High school diploma or equivalent preferred
• Experience with accounting preferred but not required

• Must be able to work in front of a computer screen for lengthy periods of time
• Must be able to complete various activities in the warehouse that may require hours of lifting, standing, and carrying.
• Must be able to move up to 50 pounds at a time