Workplace Coordinator

Job Description:

Who We Are:

We’re , one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery.

We’re building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth.

Our goal is to be the global backbone of commerce. To achieve it, we’re looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We’d love to hear from  Fast Facts:6,000+ customers worldwide1,600+ employees globally
18 warehouses nationwide, totaling over 10 million square feet of space

Headquartered in Houston, TX with international offices in Mexico and Poland Our values: is building a company that is committed to living out these 6 core values:

Be brand obsessed:
Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about.

Think beyond the box: “We’ve always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems.

Don’t give up:
We learn from our challenges and see them for what they are; great building blocks to an amazing brand story.

Speak up:
We communicate clearly and directly because we care deeply. Communication is the bedrock of our community.

Work together:
We’ve built a team that prides itself on diversity of thought and background. Collaboration is better with contrast.

Remember to be human:
We work hard, but we leave room for the people, places and things that we love.

Job Summary:

The Workplace Coordinator is a friendly, service-minded team member who thrives on doing whatever it takes to ensure the overall polish and presentation of our spaces. This position supports the Operations and People team in their endeavors to provide the most positive and seamless experience for our employees.

The right person for this role is insanely detail oriented and enjoys supporting a wide range of tasks and programs within our fulfillment centers. They enjoy interacting with people from all levels of an organization and are the ultimate host! This position is based in our West Valley City, UT facility but will include administrative support for other facilities in the network on an as-needed basis.

Responsibilities:

Support the People team in the employee onboarding and recruiting process

Support Site Leader and other leaders as needed with administrative tasks

Act as the primary “host” for our office and fulfillment center, coordinating meals and events as needed

Oversee and manage the daily conditions of our communal spaces including our bathrooms, breakrooms, lobbies, and office areas

Partner with the People Team to coordinate and support employee recognition and engagement events

Pay attention to how people want and need to use our communal spaces. Offer ideas if you find a gap between what we have and what we need Ensure conference rooms and other meeting spaces are prepared prior to use Coordinate with vendors on cleaning, maintenance, etc. and serve as the main point of contact

Develop office procedures for tackling expenses and paying vendors

Purchase all warehouse and office supplies and monitor costs regularly

Support the Operations team in conducting daily/weekly reviews of time punches, billable/non-billable hours, and any payroll needs

Run daily reports including but not limited to Labor to Revenue, Projected Overtime and Timeclock Reports Ensure all employee related data entry is accurate in our Warehouse Management System on a daily basis

Experience:

Prior experience as a Workplace Coordinator, Administrative Assistant, or Administrative Coordinator Exceptional organizational skills

Strong written and verbal communication skills

Bonus Points:

Experience producing events

Experience in ecommerce and/or fulfillment companies

Intermediate to advanced Spanish speaking  is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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