Academic Secretary and Assistant to Dean

SCHEDULE: Primarily weekdays, 8:00am - 5:00pm. Occasional overtime and weekends may be required.

• Supervision of student workers, including keeping track of student worker time cards and preparing student worker action forms.
• Textbook ordering.
• Receptionist duties such as greeting students, answering phones, processing mail for faculty, and directing visitors to offices.
• Maintain faculty files and syllabi, degree plans and course sequence sheets.
• Assist catalog editor in coordinating changes to the catalog and entering those changes in the computer.
• Preparing check requests, expense reports, vehicle requests, work orders for maintenance, etc.
• Maintaining schedules for faculty, classroom use, and computer lab use.
• Oversee computer labs and student lounge.
• Ordering office supplies and keeping up with copiers and printers.

• Two or more years' experience at the executive secretary level.
• Excellent computer skills in Word, Excel, and PowerPoint required, along with a comfort level in working with computers and ability to pick up new computer skills.
• Relate well to students and faculty, possess excellent communication and organizational skills, be flexible and able to multi-task.
• Baccalaureate degree preferred, some college.