Assistant Director of Finance

Description

Plans, coordinates, and manages the operations and activities of the City’s Finance Division to include Accounting, Purchasing and Utility Billing; prepares and maintains various types of financial records and reports; performs month and year-end closing duties; coordinates and participates in audit processes; administers the City’s financial software; and supervises assigned personnel.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Oversees and coordinates the day-to-day operations of the Accounts Receivable, Financial Compliance and Audits, Capital Accounting, Grants, Utility, Purchasing and other specialized processes in the Accounting Division of Finance including accounting, auditing, and financial reporting.
• Leads and/or participates in the development, administration, and review of Accounting policies and procedures; establishes goals, objectives, and priorities for area of responsibility.
• Develops, administers and monitors assigned departmental budgets.
• Hires, trains, supervises, and evaluates the performance of assigned personnel; monitors and ensures staff compliance with departmental policies, procedures, and regulatory requirements.
• Performs a variety of payroll accounting functions; posts payroll journal entries; clears payroll liabilities; reviews and reconciles biweekly payroll data.
• Conducts transfers of funds and expenditures for City departments; initiates bank transfers between cash accounts and investments; performs and posts disbursement runs.
• Records monthly transfer of debt property tax collections and sales tax report transfers
• Coordinates and conducts Accounting Division End of Month (EOM) closing activities; prepares EOM entries; reviews postings; updates month-end spreadsheet; monitors data for reasonableness and accuracy.
• Oversees and performs Accounting Division End of Year fiscal duties. Sets up next year interfund transfers, fixed fleet entry, monthly bad debt expense entry, and debt property tax collections worksheet.
• Compiles, analyzes, and researches financial data; prepares and reviews various types of financial records, statements, and reports; oversees the retention of the City’s financial records.
• Coordinates and participates in the City’s annual audit process; compiles and provides financial records/information to auditors; assists auditors in obtaining audit confirmations.
• Administers and maintains the City’s computerized accounting system and financial software; provides support to end users; liaises with software vendors regarding technical issues.
• Responds to a variety of financial inquiries from City departments; researches and assists in resolving accounting issues.
• Prepares for and responds to various City emergency situations and serves in the Emergency Operations Center (EOC) in a variety of assignments; ensures appropriate staff is trained and responds in accordance with the City’s Emergency Management Plan.
• Coordinates and conducts special projects as assigned by the Director of Finance Services. Performs other related duties as assigned or required.

Education and Experience: Bachelor’s Degree in Accounting, Business Administration, or related field, and (3) three years of experience managing accounting/financial operations, preferably in a municipal government environment; or an equivalent combination of education and experience.

Preferred Requirements:
Master’s Degree in Accounting, Business Administration, or related field; or a Certified Public Accountant (CPA) certification.

Required Licenses or

Certifications:

Must possess a valid Texas Driver’s License.

• Finance Division operations, policies, and procedures.
• Principles and practices of financial administration.
• Generally Accepted Accounting Principles (GAAP).
• Governmental Accounting Standards Board (GASB) requirements.
• Various types of municipal financial records and reports.
• Computerized accounting systems and software.
• Supervisory principles, practices, and methods.

• Managing and coordinating the daily operations of the City’s Finance Division.
• Monitoring and maintaining compliance with all regulations governing accounting/financial activities.
• Performing payroll accounting and month/year-end closing duties.
• Compiling/analyzing financial data and preparing various types of financial records and reports.
• Administering and maintaining the City’s accounting system and financial software.
• Supervising, leading, and delegating tasks and authority.
• Establishing and maintaining cooperative working relationships with staff, City departments and personnel, outside agencies, external auditors, and vendors.