Accounts Payable Specialist

• Location 783 Commerce Ave #400,Longview, WA, 98632,United States
• Base Pay $23.43 - $30.37 / Hour
• Employee Type Full-Time Non-Exempt

The position of Accounts Payable is responsible for providing financial, administrative and clerical support to the organization. This role manages and executes the organization's accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors. The position is responsible for maintaining accurate financial records, optimizing cash flow and building strong relationships with vendors. Additionally, the Accounts Payable Specialist is responsible for developing and maintaining strong communication with the organization’s accounting firm and the Executive Team.

Facilitates the payment of invoices with an upcoming due date by sending coded invoices to the organization’s accounting firm in a timely manner;

Execute credit card reconciliation and coding each month;

Maintains an accurate document repository of all organization invoices;

Prints and obtains signatures on all invoices from the designated official;

Review invoices, vendor files and purchase authorizations for appropriate documentation prior to submitting for payment;

Monitor payment schedules to ensure timely disbursements and avoid late fees;

Address payment inquiries from vendors and internal stakeholders;

Processes invoices in coordination with organization’s third party accounting firm through approved processing and payment systems;

Serve as the primary contact for vendor inquiries regarding payments and account status;

Collaborate with purchasing and receiving departments to resolve invoice disputes;

Build and maintain positive relationships with vendors and internal teams;

Support internal and external audits by providing requested documentation and information;

Completes all Bank Deposit processes and keeps an accurate record of check and cash deposits;

Manages manual check processes ensuring that approvals, signatures and copies are obtained and documented in line with the organization’s procedures;

Assists in the streamlining and improving the accounts payable process;

Exercises integrity and confidentiality in financial reporting;

Complies with all HIPAA and 42 CFR privacy and security regulations;

Complete additional tasks as assigned by the supervisor.

Proficient in computer use and applications commonly used or applied in this field, trade or position for the development of reports, documents, and presentations, and thorough understanding of utilization of databases for care management and Microsoft Office software;

Pass and maintain a clear background record as required for healthcare organization’s under state and federal contracts;

Strong time management skills and ability to pay close attention to detail;

Understanding basic principles of finance, accounting and bookkeeping;

Knowledge of HIPAA and 42 CFR security and regulations.;

Ability to sit for prolonged periods of time;