Accounts Payable Specialist

At JH Kelly, we’re seeking a positive, detail-oriented, and results-driven Accounts Payable Specialist to join our Accounting team and support our high-volume accounts payable operations. If you thrive in a fast-paced environment, take pride in accuracy and efficiency, enjoy resolving discrepancies and building strong internal and external relationships, and have a solid understanding of accounting processes, this is your opportunity to contribute to a legacy construction leader.

This role is based in Longview, WA.

About Us

Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.

Pay Range: $23–$30 (DOE) FLSA non-exempt (OT eligible).

Benefits Package

• Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
• Paid Vacation Holidays: Generous PTO model to support work-life balance.
• 401K: 50% company match on the first 6% of employee contributions.
• Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
• Annual Performance Bonuses: Opportunity for additional compensation based on performance.
• Profit Sharing: Participate in JH Kelly’s profit‑sharing program. Averaging 9% of total compensation over the past 10 years.

• Execute full‑cycle accounts payable in a high‑volume construction environment (approximately 75 invoices per day)
• Ensure all vendor invoices are approved, coded, and entered accurately and timely in the system
• Route invoices for approval and resolve issues raised during the approval process
• Process payments, verifying accuracy and completeness of all issued payments
• Prioritize invoices according to cash discount potential and payment terms
• Compare invoices to purchase orders, pricing, and terms
• Serve as a key point of contact for internal departments, field personnel, and vendors
• Maintain strong relationships while providing excellent customer service
• Work with vendors and subcontractors to resolve discrepancies and payment issues
• Communicate effectively with individuals who may have limited knowledge of AP processes

• Complete lien waiver verification, MSAs, addenda, and subcontractor compliance tasks
• Reconcile open purchase orders to support accurate job costing reports
• Apply sales tax rules, identify exceptions, and ensure proper handling
• Reconcile credit card transactions, vendor statements, and accounts

• Perform processes and controls accurately and in accordance with company policies
• Scan, organize, and maintain AP documentation and records
• Identify and recommend process improvements to enhance efficiency
• Participate in cross‑training and continuous improvement initiatives
• Assist with internal and external audits as needed
• Support company Improvement Projects and assist in documenting procedures

What You Bring

• Experience: Minimum of three (3) years of full‑cycle accounts payable experience. Experience working in a high‑volume AP environment required. Construction industry experience, particularly with job costing and subcontractor processes, strongly preferred. Experience with Viewpoint Vista software is a plus.
• Education: High school diploma or equivalent certification. Preferred:
  Associate’s degree in Accounting or related field.
• Technical
  
  Skills:
  
  Proficiency in accounting software systems. Above‑average skills in Microsoft Office (Excel, Word, Outlook). Strong 10‑key and data entry accuracy.
• Skills & Mindset:
  • Exceptional attention to detail and accuracy
  • Strong organizational and time management skills with the ability to manage high volumes of work
  • Ability to prioritize tasks and meet deadlines in a fast‑paced environment
  • Analytical and problem‑solving skills with a proactive approach
  • Strong written and verbal communication skills
  • Self‑starter with a strong work ethic and accountability
  • Collaborative team player with a customer‑service mindset
  • High achiever who…