Accounts Receivable Supervisor

Job Summary

Accounts Receivable Supervisor is responsible for overseeing and managing CCS’s Accounts Receivable (AR) and billing functions while supporting CCS division operations with mid‑level administrative and accounting‑related duties. This role ensures accurate, timely invoicing and collection support, supervises AR bill activities, and serves as a key liaison between accounting, project managers, and operations.

• High School Diploma or GED
• Valid Driver’s License and ability to be insured under the Company’s driving insurance
• Minimum of 3 years of experience in accounts receivable, billing, or a related accounting function; minimum of 1 year in a supervisory capacity required, with responsibility for managing and coaching direct reports, including oversight of day‑to‑day work activities. Bachelor’s degree preferred.
• Demonstrated experience with accounting software, basic understanding of accounting functions (AR, AP, payroll, job costing, etc.)
• Ability to manage and lead Accounts Receivable team, experience with billing processes strongly preferred.
• Must have demonstrated experience with Microsoft Office Suite
• Experience with construction, industrial services, or environmental projects is preferred but not required with suitable educational experience
• Exceptional customer service skills and ability to work independently
• Ability to multi‑task and handle multiple tasks from different individuals and departments
• Ability to work quickly and function in bursts of various urgent tasks
• Must be detail‑oriented and set high standards for accuracy

Accounts Receivable Supervisor possessing the education and experience listed above performs the following:

• Oversees daily AR billing operations, including invoice generation, review, and distribution
• Ensures timely and accurate invoicing in accordance with contract terms and company policies
• Supports the AR collections team with timely follow‑up on outstanding balances by ensuring accurate invoicing and efficient billing processes
• Coordinates with customers, Department Managers, Regional Department Coordinators, and internal teams to advance project billing and resolve billing discrepancies and disputes
• Collaborates in collection efforts while maintaining positive client relationships
• Main customer service point of contact for customer invoice inquiries, assisting with prompt resolution of disputes
• Develops documents and improves AR billing processes and controls
• Provides guidance, training, and oversight to AR/Billing staff
• Supports system set‑up and integration for new invoice processes within various financial data management systems by developing procedures and processes that ensure efficient and accurate billing operations
• Create and modify T&M billing to generate invoices and send them to customers
• Reviews billing packet submitted from field for accuracy and compares billing estimates, dailies, and applied cost in system
• Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs, following up with management on any discrepancies
• Create credit memos with appropriate approvals for customers when needed

• Works closely with internal accounting teams, as well as Department Managers, and Regional Department Coordinators to ensure accounting documentation is timely, accurate and complete
• Responds to and resolves administrative, billing, and accounting‑related inquiries
• Retrieves information from records, emails, and other documentation; prepares summaries and reports as needed
• Conducts research and complies statistical or financial reports
• Maintains organized filing and record‑keeping systems
• Provides administrative and accounting support to multiple regional offices and departments, including handling inquiries, billing and wage reviews, document preparation, record‑keeping, Excel management, and general administrative tasks

• Maintains punctual, regular, and predictable attendance
• Works collaboratively in a team environment with a spirit of cooperation
• Respectfully takes…