Executive Assistant

POSITION TITLE:

Executive Assistant – HHS DEPARTMENT:
Health & Human Services (HHS)

LOCATION:

Longview, WA

REPORTS TO:

Executive Director, HHSSTATUS:
Exempt;
Full-TimeWAGE RANGE: $82,264 - $98,592

CLOSING DATE:
Open Until Filled (First Review 7/15/2026)

PLEASE NOTE:

If applying via a third-party job board, your resume may be reviewed, but to be considered for an interview, a complete application will need to be submitted via the Cowlitz Indian Tribe's careers page.
*** If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered for preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes a Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.
**
* Position Summary:

This position provides high-level support that enhances the effectiveness of the executive leadership of the HHS executive team. This position requires anticipating the executive team's needs for special projects and key issues related to the Department. Achieves results through direction, assistance, and coordination of activities and Department operations. The position requires professionalism in all interactions with internal and external customers and assisting with special events or projects.

Must adhere to HIPAA and confidentiality requirements. Honors and represents the mission, vision, and values of the Cowlitz Indian Tribe and the HHS department.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

Creates and maintains a tracking calendar for the Executive Team and sends reminders for follow-up issues.

Coordinates travel arrangements for the Executive Team, including flight selection, accommodations, and transportation as needed.

Prioritizes tasks and appointments for the Executive Team.

Compiles, edits, and finalizes monthly and annual reports for the Executive Director.

Reviews departmental reports, program surveys, studies, and miscellaneous information to keep the Executive Team informed of significant findings.

Conserves the Executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

Reviews, assigns, and develops drafts of correspondence, policy statements, position papers, and other official documents for decisions and further action by the Executive Team.

Assists in the resolution of operational issues between programs and reorganizational planning of departments.

Tracks and coordinates all related Tribal resolutions for the department.

Responds and tracks inquiries, including receiving and resolving complaints from the public and tribal employees.

Reviews, updates, and creates HHS executive leadership forms to meet standards and convert them into fillable PDFs for better usability.

Manages the Executive Director's calendar.

Acts as liaison between the HHS Executive team, department heads, Health Board, or Tribal Council.

Coordinates special events and activities for HHS.Attends meetings and community functions, addresses groups, and prepares written and verbal presentations and reports as directed by the Executive Director.

Coordinates the Management Team agenda, taking minutes and following up with assigned tasks, including committee and workgroup reports.

Provides assistance and guidance in interpreting policies, practices, procedures, programs, and systems of a professional and technical nature.

Orders office supplies and manages office resources for the Executive Leadership team.

Completes all legal review requests, submits to the legal team, and maintains a log in real time.

Maintains and tracks online learning and document management systems.

Coordinates agenda development with Tribal boards or Tribal Council staff and directs staff activities in preparation for council meetings, board, and committee meetings.

Adapts to changes in safety protocols and procedures.

Works collaboratively in a team environment to achieve shared goals.

Performs other duties as assigned.

Knowledge,…