Operating Support Specialist

Job Overview

Puget Sound Energy is looking to grow our community with top talented individuals like you! With our rapidly growing, award‑winning energy efficiency programs, our pathway to an exciting and innovative future is now.

PSE's Generation & Natural Gas Storage team is looking for qualified candidates to fill an open Operating Support Specialist position!

Specific details regarding the work arrangements for this position will be discussed in further detail during the interview process.

Provides support services including time administration, work management, accounting practices, records documentation, operations and administrative responsibilities as defined by the overall function of a business unit. Works independently and is knowledgeable of organizational business needs and interacts with departments company‑wide, coordinating internally and externally to facilitate workflow.

• Perform time administration requiring an understanding of FERC Account Coding Standards, corporate policies, as well as Labor contracts. Process time corrections and assist personnel with reconciliation of pay discrepancies.
• Process invoices using company systems and procedures. May involve determining the proper method of processing, researching and resolving discrepancies, and assisting the Accounting Department as required.
• Prepare journal entries and other accounting reconciliations as required. Perform accounting and record‑keeping tasks which may include petty cash custodian and/or reconciliation of P‑card statements.
• Process purchase documents for materials and services using company systems and procedures. May include initiation of purchase requisitions, release of purchase documents, research of receipts for incoming stores material, resolve receiving exceptions and rejections.
• Perform record‑keeping and filing tasks in support of operations in compliance with state and federal regulations and company standards and policies.
• Generate, process, validate and complete service orders, work orders and damage claim packages using company systems and procedures. May involve internal and external work groups and include confirmations of capitalized material for new installations and removal of units of property. Initiate and process applications for permits (right‑of‑way, road bore, etc.) inspections, and paving requests as required.
• Perform office tasks such as collecting, analyzing and preparing forms and reports, performing administrative and reception services, maintaining files, maintaining supplies inventory and initiating facilities maintenance and security measures as necessary, sorting and distributing mail.
• Operate computers and office equipment. May also operate communication radios and drive vehicles.
• May provide training or mentoring as appropriate and applicable to the tasks above. Perform similar and incidental duties as assigned.

Education: Successful completion of high school studies or GED certification plus at least two quarters of higher education in accounting, bookkeeping, business applications, communications, drafting, or equivalent experience.

Experience: One to two years of office experience with demonstrated ability to communicate effectively and multi‑task despite frequent interruptions, research resources and precedents, and perform varied tasks with minimum guidance. Must be self‑motivated to operate under limited supervision.

Approximately two years on the job are required before all duties and responsibilities are performed without day‑to‑day assistance.

Responsibility: The position is responsible for performing accounting, administrative duties and supporting the business operations with an emphasis on data integrity while meeting multiple deadlines. May advise, train and/or mentor other employees to facilitate workflow coordination.

Complies with all state and federal regulations as well as company policies, practices and procedures as applicable to the job.

Supervision:
The position is not responsible for supervising other persons.

External Contacts:
The position is in contact with contractors, public…