Finance Specialist - Accounts Payable​/Payroll

Position: Finance Specialist
- Accounts Payable & Payroll

Start Date: Start date is to-be-determined

Workdays / Shift /

Hours:

Monday
- Friday; 8:00 a.m.

- 4:30 p.m. (w/ 30-minute unpaid lunch); 260 work days per year

Union / Non-Union: Non-union, hourly-paid position; on the Lorain City Schools Salary and Hourly Rate Grid for Treasurer / Superintendent Office (Level "Accounting Professional II") base salary rate is $18.75-$28.76 Hour. Potential for higher pay rate based on experience and/or education.

Job Summary: The Finance Specialist Accounts Payable & Payroll position is responsible for assisting with the processing of the payment of goods and services purchased by the District. This role is also responsible for assisting with verifying and reconciling invoices, ensuring that invoices are accurate, and that proper accounting procedures are followed for the purchasing and payment of goods and services.

In addition, this position provides support for payroll-related processes, including timekeeping administration, payroll data entry support, and review of employee time records to ensure accuracy and timely payroll processing.

• Assist with the processing of accounts payable documents for payment through online matching of invoices to purchase orders and receiving documents.
• Assist with converting district-wide requisitions into purchase orders while verifying account codes and available budget.
• Assist with managing and monitoring the accounts payable email inbox to ensure timely and accurate processing of invoices.
• Scan and match invoices to approved purchase orders in the Accounts Payable software.
• Process weekly accounts payable vendor check runs, including checks and ACH.
• Process new vendor request forms, ensuring W-9s are received and tax information is properly verified.
• Enter new vendors into the vendor database and assign vendor numbers.
• Prepare and submit annual 1099-MISC and 1099-NEC forms.
• Respond to vendor and staff inquiries and resolve discrepancies in a timely manner.
• Prepare W-9 and tax-exempt forms when requested.
• Reconcile credit card statements to supporting invoices.
• Reconcile vendor monthly statements against payments.
• Process memo checks for bi-weekly payroll files.
• Assist with payroll processing functions, including payroll data entry and related support tasks.
• Assist in reviewing employee timesheets and supporting documentation for completeness, accuracy, and compliance with district procedures.
• Assist with the district's electronic timekeeping/timeclock system, including employee setup, maintenance, troubleshooting, and user support.
• Assist with timekeeping and payroll-related reports as needed to support payroll processing, audits, and administrative review.
• Assist in maintaining payroll-related records and resolving routine payroll discrepancies in collaboration with payroll staff.
• Other duties and responsibilities as assigned.

• Associates degree in accounting/finance, or equivalent work experience.
• Ability to communicate effectively, both written and orally.
• Experience in accounts payable processing (preferably using Scview software).
• Knowledge in Ohio school accounting systems preferred.
• Knowledge in use of computer and computerized systems required.

To perform this job successfully, an individual must be able to perform each performance responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Ability to problem solve, adapt to changing priorities; maintain confidentiality; work as part of a team; work with detailed information; and work with frequent interruptions.