Accounts Payable Specialist

Benefits

This position is eligible for medical, dental, vision, and 401(k).

• 5+ years of Accounts Payable experience within the construction industry.
• Hands-on experience with Sage Intacct is required.
• Strong understanding of construction accounting principles, including job costing and project-based accounting.
• Experience processing subcontractor payments and reviewing lien waivers and certificates of insurance.
• Knowledge of purchase orders, subcontract agreements, and construction billing documentation.
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and basic reporting functions.

• Process high-volume accounts payable invoices, ensuring proper coding to general ledger accounts, cost codes, jobs, and departments.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Review subcontractor invoices, lien waivers, certificates of insurance (COIs), and supporting documentation for payment approval.
• Manage vendor onboarding, W-9 collection, and maintenance of vendor records within Sage Intacct.
• Prepare and process weekly ACH, wire, and check payment runs.
• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Assist with month-end close activities, including AP accruals, account reconciliations, and reporting.
• Support project accounting functions by ensuring expenses are accurately allocated to jobs and projects.
• Maintain compliance with company policies, internal controls, and audit requirements.
• Prepare and assist with annual 1099 reporting.
• Collaborate with project managers, purchasing teams, and accounting leadership to ensure accurate project cost tracking.
• Assist with document management and retention of AP records and supporting documentation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.