Accounts Payable Clerk

Accounts Payable Clerk / Receptionist

Location:

Los Alamitos, CA

Employment Type:

Full-Time, Onsite

A growing organization in the construction and technical services industry is seeking an Accounts Payable Clerk / Receptionist to support both front-office operations and accounts payable functions. This role ensures accurate and timely processing of vendor invoices while also serving as the first point of contact for visitors and callers. The ideal candidate is detail-oriented, professional, and able to thrive in a fast-paced environment.

• Process and review incoming invoices for accuracy, proper coding, and policy compliance.
• Perform 3-way match (invoice, purchase order, receiving ticket) for material invoices.
• Enter vendor invoices daily into the electronic invoice system (P-Vault or similar).
• Collaborate with internal departments to obtain approvals and resolve invoice discrepancies.
• Respond to vendor inquiries promptly while maintaining strong vendor relationships.
• Reconcile vendor statements, research discrepancies, and ensure outstanding balances are addressed.
• Assist in monitoring AP aging reports and ensuring timely payments.
• Set up new vendors and maintain accurate audit-compliant documentation.

• Answer and forward incoming calls promptly and professionally.
• Greet, announce, and direct visitors courteously.
• Sort, distribute, and schedule incoming/outgoing mail and packages; log all checks received.
• Maintain and restock office supplies; place orders to ensure adequate inventory.
• Perform daily maintenance of coffee machines, including restocking and coordinating service with vendors.
• Schedule repairs or maintenance for office equipment (coffee machines, postage meter, shredding services, etc.).
• Assist with general office tasks and additional assignments as needed.

• High school diploma or equivalent required.
• Three years of experience in an office environment.
• Two or more years of accounts payable experience
  ; high-volume AP environment preferred.
• Construction accounting or job costing experience highly preferred.
• Strong computer skills, including proficiency in Microsoft Office 365 (Outlook, Excel, Word).

Note:

Compensation and benefits details are described in the posting where applicable. This posting may include disclosures required by local law; the salary range and benefits may vary by geographic location and other factors.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any applicant or employee because of race, color, sex, religion, national origin, age, disability, veteran status, or other protected characteristics as required by law. Reasonable accommodations are available upon request during the application process.